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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, APRIL 1, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meetings of February 19, 2008 and March 4, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the Strategic Alliance for Volume Expenditures (SAVE) Intergovernmental Agreement:  Voice over Internet Protocol (VoIP).

 

 

RECOMMENDED ACTION:

Approve the purchase from NEC Unified Solutions for a voicemail system and phase one VoIP system, including hardware, software, installation, integration, and training in the amount of $113,502.00, plus applicable taxes and freight.

 

B.

Consideration of Purchase under the Arizona State Contract and Maricopa County Community College District (SAVE Contract:  Furniture for the Flagstaff Aquaplex.

 

 

RECOMMENDED ACTION:

Approve the purchases from the following companies:

 

 

(1)

Arizona School Furnishings in the amount of $19,048.06;

 

 

(2)

Emerlings in the amount of $5,106.20;

 

 

(3)

Walsh Brothers in the amount of $40,783.19;

 

 

(4)

E. J. Office in the amount of $3,608.40;

 

 

(5)

Sitmatic in the amount of $21,940.30;

 

 

(6)

CIS in the amount of $4,244.88; and

 

 

(7)

Dave Bang Associates in the amount of $1,877.72.

 

C.

Consideration of Bids:  Tennis and basketball court resurfacing.

 

 

RECOMMENDED ACTION:

Approve the bid from General Acrylics, Incorporation in the amounts listed on the staff summary attachment.

 

D.

Consideration of Extension of Annual Bid:  Well and pump maintenance services.

 

 

RECOMMENDED ACTION:

Approve the second, one-year extension to the Weber Group, L.C., at the same prices and conditions as the original proposal.

 

E.

Consideration of Amendment to Consulting Services Agreement:  Completion of impact fee analysis.

 

 

RECOMMENDED ACTION:

Approve the amendment to the service agreement with Tischlerbise and authorize payment of $3,800.00 to complete the impact fee analysis.

 

F.

Consideration of Fiscal Agent/Grant Agreement:  Pass-through funding for the Pine Forest Association.

 

 

RECOMMENDED ACTION:

Approve the agreement with Ak-Chin Community and Pine Forest Education Association in the amount of $20,000.00.

 

G.

Consideration of Construction Manager at Risk Contract:  Construction services for the Ft. Tuthill utility corridor water source development project.

 

 

RECOMMENDED ACTION:

Approve the contract with Woodruff Construction in the amount of $272,047.82, which includes a contingency of $30,000.00 to cover potential costs associated with unanticipated or additional items of work.

 

H.

Consideration of Construction Contract:  Fourth Street at Cedar Avenue/Lockett Road and Beulah Boulevard at McConnell Drive traffic signal upgrades.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contact with Utility Construction Company in the amount of  $72,480.00;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $7,500.00 (10%) to cover potential costs associated with unanticipated or additional items of work.

 

I.

Consideration of Intergovernmental Agreement and Amendment I:  Pretrial officer services.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement and amendment one of the intergovernmental agreement with Coconino County for a 50% share of salary and expenses associated with the position.

 

J.

Consideration of Construction Manager Risk Contract:  Huntington Drive Phase II improvement project.

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction Manager at Risk contract with Austin Bridge & Road for a guaranteed maximum price in the amount of $3,841,889.00, which includes a $100,000.00 (2.6%) contingency and a 200-calendar-day contract time; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

No items were submitted.

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Disability Awareness Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring March, 2010.

 

B.

Consideration of Applicants for Appointments:  Open Spaces Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a natural science term expiring April, 2011, and one appointment to an at-large term expiring April, 2011.

 

C.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring June, 2010.

 

D.

Consideration of Applicants for Appointments:  Historic Preservation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term and one appointment to an historic property owner term, both expiring in December, 2010; and one appointment to a professional term expiring December, 2009.

 

E.

Reconsideration of Ordinance No. 2008-07:  An ordinance  extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Article 7, Arizona Revised Statutes and amendments thereto, by annexing certain land totaling approximately .96 acres at 4249 and 4265 North Mountain Meadow Drive, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as ER (Estate Residential).

 

 

RECOMMENDED ACTION:

Move to Reconsider Ordinance No. 2008-07.

Read Ordinance No. 2008-07 for the final time by title only.

Adopt Ordinance No. 2008-07.

 

F.

Consideration of Resolution No. 2008-19:  A resolution approving agreements for waiver of claims for diminution in value to real property resulting from a proposed rezoning applicable to property located at 4249 and 4265 North Mountain Meadow Drive in Flagstaff, Arizona.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-19 by title only.

Adopt Resolution No. 2008-19.

 

G.

Consideration of Ordinance No. 2008-08:  An ordinance rezoning a total of approximately .96 acres at 4249 and 4265 North Mountain Meadow Drive, from ER (Estate Residential District) to UR (Urban Residential).

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-08 for the final time by title only.

Adopt Ordinance No. 2008-08.

 

H.

Consideration of Ordinance No. 2008-12:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending City Code, Title 4, Chapters 1 and 8 for specific text amendments thereto.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-12 for the first time by title only.

 

I.

Consideration of Ordinance No. 2008-13:  An ordinance amending, revising and supplementing Section 9-01-001-0006 of the Flagstaff City Code entitled “Parking Areas Reserved for Physically Disabled.”

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-13 for the first time by title only.

 

J.

Consideration of Resolution No. 2008-21:  A resolution providing for the distribution of monies in the Flagstaff Firefighters’ Relief and Pension Fund under Arizona Revised Statutes Title 9, Chapter 8, Article 4, Section 9-981.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-21 by title only.

Adopt Resolution No. 2008-21.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT