NOTE:

IN ACCORDANCE WITH PROVISIONS OF THE ARIZONA REVISED STATUTES AND THE FLAGSTAFF CITY CHARTER THE SUMMARIZED MINUTES OF CITY COUNCIL MEETINGS ARE NOT VERBATIM TRANSCRIPTS.  ONLY THE ACTIONS TAKEN AND DISCUSSION APPEARING WITH QUOTATION MARKS ARE VERBATIM.  AUDIO RECORDINGS OF CITY COUNCIL MEETINGS ARE ON FILE IN THE CITY CLERK’S OFFICE.

SUMMARIZED MINUTES

COUNCIL MEETING

February 19, 2008

5:00 p.m.

A Meeting of the Flagstaff City Council was held on February 19, 2008 convening at 5:12 p.m., in the Council Chambers at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona.

CALL TO ORDER

The Meeting was called to order by Mayor Donaldson.

1.      PLEDGE OF ALLEGIANCE, READING OF THE MISSION STATEMENT, AND INVOCATION

Mayor Donaldson asked those present to stand for the Pledge of Allegiance, the reading of the Mission Statement, and the Invocation.

2.      ROLL CALL

On roll call, the following were present:

Mayor Donaldson

Vice-Mayor Overton

Councilmember Cooper

Councilmember Haughey

Councilmember Kelty - Excused

Councilmember Swanson

Councilmember White

Also present were:

City Manager, Kevin Burke

City Attorney, Patricia Boomsma

3.       MINUTES

A.

No minutes were submitted.

4.        PUBLIC PARTICIPATION

Stephen Knutson, Flagstaff resident, requested that the Council take a survey of the City’s residents to see if there is support for clean energy producing wind generators in the City limits.

5.       CONSENT AGENDA

A.

Consideration of Acceptance of Grant:  City of Phoenix Police Department, Arizona Internet Crimes Against Children Task Force Program for Internet Crimes Against Children, computer and video forensic training.

RECOMMENDED ACTION:

Authorize acceptance of the grant in the amount of $19,415.00.

B.

Consideration of Purchase under the Arizona Counter-Drug Procurement Program:  Coded orthogonal frequency division multiplexing radio system for the Police Department.

RECOMMENDED ACTION:

Approve the purchase from the Arizona Counter-Drug Procurement Program in the amount of $53,632.00, plus applicable sales tax.

C.

Consideration of Purchase under Arizona State Contract:  Diesel truck with dump bed and crane.

RECOMMENDED ACTION:

Approve the purchase of a 1-1/2 ton, 4 x 4 diesel truck with dump bed and crane from Five Star Ford in an amount not to exceed $49,546.65, plus applicable taxes and delivery charges.

D.

Consideration of Purchase under the Alliance for the Second Century Intergovernmental Agreement:  Seven digital copiers/printers.

RECOMMENDED ACTION:

Approve the purchase from Hughes Calihan in the amount of $62,189.65, plus sales tax.

E.

Consideration of Purchase under Arizona State Contract:  Remodel of premises located at 107 W. Aspen.

RECOMMENDED ACTION:

Approve the purchase of construction services from Sky Engineering, Inc., in the amount of $230,000.00, plus a contingency of 10%, for a total cost of $253,000.00.

F.

Consideration of Audited Financial Reports:  Period ending June 30, 2007.

RECOMMENDED ACTION:

Approve the June 30, 2007 Comprehensive Annual Financial Report and the Single Audit Report.

G.

Consideration of Extension of Annual Bid:  Streetlight maintenance.

RECOMMENDED ACTION:

Approve the third contract extension with Fluoresco Lighting and Signs in the amount of $1.35 per pole per month, plus the cost of ancillary items and services as needed.

H.

Consideration of Bids:  Type III fire engine.

RECOMMENDED ACTION:

Approve the bid from Frontier emergency Products, LLC in the amount of $331,985.00, plus applicable taxes.

I.

Consideration of Bids:  City vehicles.

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford for five heavy-duty trucks in the amount of $238,126.55, plus applicable taxes and delivery costs.

J.

Consideration of Bids:  Buffalo tank water tank painting.

RECOMMENDED ACTION:

Approve the proposal from Southwest Industrial Coatings, Inc., in the amount of $262,650.00, including a contract allowance of $10,000.00 (4%) to cover potential costs associated with unanticipated or additional items of work.

K.

Consideration of Change Order No. 1:  Flagstaff Urban Trails system signage program.

RECOMMENDED ACTION:

Approve Change Order No. 1 to A. Dye Design, Incorporated, in an amount not to exceed $39,397.00, which includes a $2,000.00 contingency.

L.

Consideration of Supplemental Agreement No. 2:  Pulliam Airport Master Plan improvements, terminal security enhancements, terminal enhancements and parking lot concept design projects.  (Non-budgeted).

RECOMMENDED ACTION:

(1)

Approve Supplemental Agreement No. 2 with Kimley-Horn and Associates, Inc., in the amount of $96,403.00, subject to approval by the Federal Aviation Administration and the Arizona Department of Transportation Aeronautics Division, including a contract allowance of $15,000.00 to cover potential costs associated with unanticipated or additional items of work; and

(2)

Authorize the City Manager to execute the necessary documents.

M.

Consideration of Service Agreements:  Custodial services for 24 City facilities.

RECOMMENDED ACTION:

(1)

Approve the service agreements with Pinnacle Janitorial, Incorporated; Hamilton Maintenance, Incorporated; Twilight Janitorial Service; United Services Group, dba Clean Sweep Janitorial, at the amounts listed in the staff summary attachments;

(2)

Authorize the addition or deletion of facilities as necessary; and

(3)

Authorize the addition of the East Branch Library with the award to Hamilton Maintenance per the staff summary attachment.

The City Council discussed Consent Agenda Items 5E, 5I and 5J as below:

Regarding Item 5E, Sergio Enriquez, Facilities Manager, provided brief comments on the need to remodel the building located at 107 W. Aspen for the future use of the City Attorney’s Office.

Returning to Item 5I, Rick Compau, Purchasing Director, gave an overview of the bid to purchase City vehicles.  Jim Brohamer, Fleet Manager, explained to Council that the Ford Corporation hasn’t taken a stand on the use of bio-diesel fuels, that the use of such fuels should not void the warranty on Ford vehicles, and that no conversion of the vehicles will be needed.

Concerning Item 5J, Randy Pellatz, Utilities Director, briefly stated the need for painting the Buffalo Park water tank.

Councilmember Cooper moved to approve the Consent Agenda, seconded by Councilmember White.  The motion passed on unanimous vote.

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

A.

Consideration of Liquor License Application:  Ramandeep Ahuja, “Delhi Palace”, 2700 S. Woodland Village Blvd., Series 12, New License.

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

The City Council has the option to:

(1)

Forward the application to the State with a recommendation for approval;

(2)

Forward the application to the State with no recommendation; or

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Vice-Mayor Overton moved to open the public hearing.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

The applicant, Ramandeep Ahuja, presented himself to the Council and explained he recently took over the Delhi Palace restaurant, which has been serving Flagstaff for 17 years.

Sgt. Walter Miller, Flagstaff Police Department, conducted an investigation on the applicant and found no derogatory records, liquor violations or acts of violence.  Mr. Ahuja and his staff have completed the required Arizona Department of Liquor License and Control training.  Sgt. Miller found no reason to oppose the application.

There being no further public input, Vice-Mayor Overton moved to close the public hearing, seconded by Councilmember White.  The motion passed on unanimous vote.

Councilmember White moved to forward the application to the State with a recommendation for approval, seconded by Councilmember Haughey.  The vote was unanimous in favor.

7.     REGULAR AGENDA

A.

Consideration of Ordinance No. 2008-01:  An ordinance repealing Flagstaff City Code, Title 1, Chapter 19, Emergency Medical Services.

RECOMMENDED ACTION:

Read Ordinance No. 2008-01 for the final time by title only.

Adopt Ordinance No. 2008-01.

Councilmember Haughey moved to read Ordinance No. 2008-01 for the final time by title only, seconded by Councilmember White.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2008-01

An ordinance repealing Flagstaff City Code, Title 1, Chapter 19, Emergency Medical Services.

Councilmember Haughey moved to adopt Ordinance No. 2008-01, seconded by Councilmember White.  The vote was unanimous in favor.

B.

Consideration of Ordinance No. 2008-02:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the International Fire code, 2006 Edition, and amendments, additions and deletions thereto; the International Wildland Urban Interface Code, 2006 Edition, and amendments, additions, and deletions thereto; and the amendments to Title 5, Fire Regulations, of the Flagstaff City Code entitled “City of Flagstaff 2008 Fire Code and Wildland Urban Interface Code Amendments” by reference.

RECOMMENDED ACTION:

Read Ordinance No. 2008-02 for the final time by title only.

Adopt Ordinance No. 2008-02.

Councilmember Haughey moved to read Ordinance No. 2008-02 for the final time by title only.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.  Title was read as follows:

Ordinance No. 2008-02

An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the International Fire code, 2006 Edition, and amendments, additions and deletions thereto; the International Wildland Urban Interface Code, 2006 Edition, and amendments, additions, and deletions thereto; and the amendments to Title 5, Fire Regulations, of the Flagstaff City Code entitled “City of Flagstaff 2008 Fire Code and Wildland Urban Interface Code Amendments” by reference.

Councilmember White moved to adopt Ordinance No. 2008-02, seconded by Councilmember Haughey.  The motion passed on unanimous vote.

C.

Consideration of Resolution No. 2008-06:  A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change approximately .532 acres of land located at 3955 South Lake Mary Road from the Neighborhood Commercial Category to the Community and Regional Category.

RECOMMENDED ACTION:

Read Resolution No. 2008-06 by title only.

Adopt Resolution No. 2008-06.

Councilmember Cooper moved to read Resolution No. 2008-08 by title only, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote and title was read as follows:

Resolution No. 2008-06

A resolution amending the Flagstaff Area Regional Land Use and Transportation Plan to change approximately .532 acres of land located at 3955 South Lake Mary Road from the Neighborhood Commercial Category to the Community and Regional Category.

Councilmember White moved to adopt Resolution No. 2008-06.  The motion was seconded by Councilmember Cooper and passed on unanimous vote.

D.

Consideration of Ordinance No. 2008-06:  An ordinance rezoning approximately .532 acres of land located at 3955 South Lake Mary Road from C1-E, Neighborhood Commercial District Established to UC, Urban Commercial District.

RECOMMENDED ACTION:

Read Ordinance No. 2008-06 for the first time by title only.

Councilmember White moved to read Ordinance No. 2008-06 for the first time by title only, seconded by Councilmember Cooper.  The motion passed on unanimous vote and title was read as follows:

Ordinance No. 2008-06

An ordinance rezoning approximately .532 acres of land located at 3955 South Lake Mary Road from C1-E, Neighborhood Commercial District Established to UC, Urban Commercial District.

E.

Consideration of Resolution No. 2008-04:  A resolution authorizing an intergovernmental agreement between the City of Flagstaff and the Office of Manufactured Housing within the Arizona Department of Building and Fire Safety providing for City of Flagstaff monitoring and enforcement of installation of manufactured housing, factory-built buildings and accessory structures.

RECOMMENDED ACTION:

Read Resolution No. 2008-04 by title only.

Adopt Resolution No. 2008-04.

Councilmember White moved to read Resolution No. 2008-04 by title only, seconded by Councilmember Cooper.

Mike Scheu, Building Inspection Manager, stated that staff is not considering an increase to building inspection fees for manufactured housing at this time.  The fees are reviewed on an annual basis.

The motion passed on unanimous vote and title was read as follows:

Resolution No. 2008-04

A resolution authorizing an intergovernmental agreement between the City of Flagstaff and the Office of Manufactured Housing within the Arizona Department of Building and Fire Safety providing for City of Flagstaff monitoring and enforcement of installation of manufactured housing, factory-built buildings and accessory structures.

Councilmember Haughey moved to adopt Resolution No. 2008-04, seconded by Vice-Mayor Overton.  The vote was unanimous in favor.

F.

Consideration of Resolution No. 2008-07:  A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

RECOMMENDED ACTION:

Read Resolution No. 2008-07 by title only.

Adopt Resolution No. 2008-07.

Vice-Mayor Overton moved to read Resolution No. 2008-07 by title only, seconded by Councilmember White.  The vote was unanimous in favor and title was read as follows:

Resolution No. 2008-07

A resolution of the City Council of the City of Flagstaff authorizing signatures for checks and payment vouchers.

Councilmember White moved to adopt Resolution No. 2008-07, seconded by Vice-Mayor Overton.  The motion passed on unanimous vote.

G.

Consideration of Resolution No. 2008-08:  A resolution designating election boards, tally boards and absentee boards for the March 11, 2008 Primary Mail Ballot election, and declaring an emergency.

RECOMMENDED ACTION:

Read Resolution No. 2008-08 by title only.

Adopt Resolution No. 2008-08.

Councilmember White moved to read Resolution No. 2008-08 by title only, seconded by Councilmember Cooper.

Councilmember Haughey moved to amend Resolution No. 2008-08, Section 1, to delete the names of Lindsay Daily, Becky Hayes, Teresa Johnson, Alta Edison, Greg Buzcek, Ian Kaplan, Susan Eckhart, Andrew J. Meeusen, and Torrey Shearer, and to add the names of Alfred Radtke, Joanne Radtke, Brenda Caylor, Luella Palmer, Sherman Stephens, Martha Taylor, Gary Hanby, Donald Grassmuck, Raymond Daw, Patty Hansen, Sara Perkins, and Ronnie Whitehead.

Vice-Mayor Overton seconded the motion, which passed on unanimous vote.

The motion to read passed on unanimous vote and title was read as follows:

Resolution No. 2008-08

A resolution designating election boards, tally boards and absentee boards for the March 11, 2008 Primary Mail Ballot election, and declaring an emergency.

Councilmember White moved to adopt Resolution No. 2008-08.  The motion was seconded by Councilmember Haughey and passed on unanimous vote.

H.

Consideration of Resolution No. 2008-09:  A resolution authorizing the submission of a grant application for an Arizona State Parks Trails Heritage Grant and authorizing the acceptance upon award of the grant agreement.

RECOMMENDED ACTION:

Read Resolution No. 2008-09 by title only.

Adopt Resolution No. 2008-09.

Councilmember Cooper moved to read Resolution No. 2008-09 by title only, seconded by Councilmember Swanson.

Martin Ince, Project Manager, highlighted details of the grant application and the progress of the on-going Rio North Trail project, and noted that the community is anxious to see the trail completed.  Referring to the bridge option, he plans to seek other funding if the grant is not awarded.

Several Councilmembers suggested that they would support the bridge option, even if the grant is not awarded.

The motion passed on unanimous vote and title was read as follows:

Resolution No. 2008-09

A resolution authorizing the submission of a grant application for an Arizona State Parks Trails Heritage Grant and authorizing the acceptance upon award of the grant agreement.

Councilmember Haughey moved to adopt Resolution No. 2008-09.  The motion was seconded by Councilmember White and passed on unanimous vote.

I.

Consideration of Resolution No. 2008-10:  A resolution declaring the highest responsive, responsible proposer and authorizing the negotiation of a development agreement for the sale of city owned real property for a Traditional Neighborhood Development, including workforce housing in the area known as “John Wesley Powell Boulevard.”

RECOMMENDED ACTION:

Read Resolution No. 2008-10 by title only.

Adopt Resolution No. 2008-10.

City Manager Kevin Burke left the meeting.

Councilmember White moved to read Resolution No. 2008-10 by title only, seconded by Councilmember Cooper.

Erika Mazza, Community Housing and Neighborhood Planner, gave a detailed presentation on the proposal process for the sale of city owned real property for a development project in the area of John Wesley Powell Boulevard.

Ms. Mazza reviewed the request for proposals timeline, and declared that, of the two respondents, AZNORTH and Juniper Point, AZNORTH was the highest responsive, responsible proposer.  She went on to explain the evaluation criteria process used in determining the successful proposer, and reviewed each of the 10 criteria areas, including how the responders scored in each area.

During Council discussion, Ms. Mazza communicated that the property’s value is estimated at between three and four million dollars, and that the developer would be responsible for the project’s infrastructure.

AZNORTH’s proposal includes a minimum of 125 workforce housing units, and meets the City’s benchmarks qualifying the units as affordable.

Councilmembers asked that the development agreement outline permanent workforce affordability, ensuring that the units will be permanently affordable.

Councilmember Swanson moved to table the item, desiring more time to review the request for proposal and the proposals received.  The motion died due to lack of a second.

Councilmember Haughey moved to amend Resolution 2008-10 as follows:

•

Amend the third “Whereas” clause to change the word “bid” to the word “proposal” in lines 2, 3, and 4;

•

Amend Section 2, fourth line, to change the word “bid” to the word “proposal”; and

•

Amend Section 3, fourth line, to change the word “bid” to the word “proposal”.

The motion was seconded by Councilmember Cooper and passed on majority vote with Mayor Donaldson, Vice-Mayor Overton, and Councilmembers Cooper, Haughey and White in favor, and Councilmember Swanson opposed.  Title was read as follows:

Resolution No. 2008-10

A resolution declaring the highest responsive, responsible proposer and authorizing the negotiation of a development agreement for the sale of city owned real property for a Traditional Neighborhood Development, including workforce housing in the area known as “John Wesley Powell Boulevard.”

Councilmember White moved to adopt Resolution No. 2008-10.  The motion was seconded by Councilmember Cooper and passed on majority vote with Mayor Donaldson, Vice-Mayor Overton, and Councilmembers Cooper, Haughey and White in favor, and Councilmember Swanson opposed.

City Manager Burke returned to the meeting.

8.       COUNCIL DISCUSSION ITEMS

A.

Consideration of Council Discussion:  Draft Arizona Smart Growth Scorecard.

RECOMMENDED ACTION:

Engage in discussion and provide direction, if necessary.

Roger Eastman, Zoning Code Administrator, gave a presentation highlighting Flagstaff’s participation in the draft Arizona Smart Growth Scorecard.

Flagstaff, evaluated as a medium sized community, scored 97 out of 108 points possible, or 89.9%.  Flagstaff, evaluated as a large community, scored 134 out of 145 possible points, or 92.4%.

Overall, the Council was pleased with how well Flagstaff scored, and some felt that the City could have scored itself higher in the area of historic preservation.

Councilmember Cooper suggested that the City provide comments to the Arizona Smart Growth program stating that smaller cities could score higher if they could participate in some of the questions only posed to the larger communities.  Perhaps smaller cities could receive extra points for participating in these areas.

9.         INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,             REQUESTS FOR FUTURE AGENDA ITEMS

City Manager Burke informed the City Council that four important items are tentatively scheduled for the March 10, 2008 Work Session.  Those items are the aquaplex fees and charges proposal; the Leadership, Environmental and Engineering Design Certification program; the property maintenance ordinance; and the snow removal policy.  While a few of the Councilmembers would be absent, there was agreement to move forward as planned.

The Manager announced that a Special Executive Session is planned for February 26, 2008 at 4:00 p.m. with the Water Commission to receive legal advice.  It was determined that a majority of the Council would be unable to attend, and that it would need to be rescheduled.

Deputy Police Chief Treadway updated the Council on a child abuse case under investigation.  The 11 month old victim was in grave condition at the time the incident was reported.

Members of Boy Scout Troop 227 were present and introduced themselves to the City Council.

10.    ADJOURNMENT

There being no further business to come before the Council, the Meeting was adjourned at 6:43 p.m.

MAYOR

ATTEST:

CITY CLERK

CERTIFICATION

STATE OF ARIZONA,

Coconino County.

)

)

)

ss.

I, MARGIE BROWN, do hereby certify that I am the City Clerk of the City of Flagstaff, County of Coconino, State of Arizona, and that the above Minutes are a true and correct summary of the Meeting of the Council of the City of Flagstaff held on February 19, 2008.  I further certify that the Meeting was duly called and held and that a quorum was present.

DATED this 19^th day of March, 2008.

CITY CLERK