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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, MAY 6, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

No Minutes were submitted.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under the Arizona State Contract:  Repair of downtown pavers, sidewalks, and tree rings.

 

 

RECOMMENDED ACTION:

Approve the purchase of construction services from Sky Engineering, Inc., in the amount of $24,000.00, plus a $3,600.00 (15%) contingency; and approve additional purchase authority in an amount not to exceed $5,000.00, all for a total combined amount not to exceed $32,600.00.

 

B.

Consideration of Purchase under the Arizona State Contract:  Furnishings for Fire Station No. 5.

 

 

RECOMMENDED ACTION:

Approve the purchase from Goodman’s Interior Structures in the amount of $24,937.38 for desks, chairs, shelves, lockers, wallboards, and other incidentals.

 

C.

Consideration of Payment of Claims Expenses and/or Settlement Costs:  Bojorquez versus City of Flagstaff.

 

 

RECOMMENDED ACTION:

Authorize payments not to exceed a total of $15,900.00 in claim expenses and/or settlement costs.

 

D.

Consideration of Payment of Claims Expenses and/or Settlement Costs:  State of Arizona/Northern Arizona University versus City of Flagstaff.

 

 

RECOMMENDED ACTION:

Authorize payments not to exceed a total of $50,000.00 in claims expenses and/or settlement costs.

 

E.

Consideration of Grant Application and Acceptance of Grant:  Fill the Gap funds for Municipal Court.

 

 

RECOMMENDED ACTION:

Approve the grant application and authorize the acceptance of grant funds in the amount of up to $75,000.00 for the purchase of an electronic document management system.

 

F.

Consideration of Extension of Annual Bid:  Petroleum products.

 

 

RECOMMENDED ACTION:

Approve the bid extension with Bradco for petroleum products at the prices listed on the staff summary attachment.

 

G.

Consideration of Lease:  Airport restaurant.

 

 

RECOMMENDED ACTION:

Approve the lease with Pine Mountain Café, LLC, for a monthly rent of $350.00 from October through March, $700.00 per month from April through September, and a percentage of gross receipts ranging from 1% to 4% depending on sales.

 

H.

Consideration of Lease:  City-owned property located at 3200 West Route 66.

 

 

RECOMMENDED ACTION:

Approve the lease with Alltel Communications, LLC, at the rates listed in the staff summary attachment.

 

I.

Consideration of Construction Contract:  Navajo/Bonito/Ft. Valley sidewalk project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Eagle Mountain Construction in the amount of $192,420.00, which includes a contract allowance of $21,300.00 and a contract period of 64 calendar days;

 

 

(2)

Authorize change order authority in the amount of $19,240.00 (10%) of the contract amount; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

J.

Consideration of Construction Manager at Risk Contract:  City of Flagstaff sewer extension/U.S. Geological Survey campus project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction manager at risk contract with Austin Bridge & Road for a guaranteed maximum price amount of $300,000.00, which includes an owner’s contingency of $16,509.98 (5.8%) with a contract time of 90 days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

K.

Consideration of Purchase under the Strategic Alliance for Volume Expenditures Contract:  Voice over Internet Protocol (VoIP).

 

 

RECOMMENDED ACTION:

Approve the purchase of Cisco’s Unity voice mail system and VoIP system, including hardware, software, installation, integration and training from NEC Unified Solutions in the amount of $20,300.00, plus applicable taxes and freight.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

A.

Consideration of Liquor License Application:  Leslie Connell, “Residence Inn by Marriott,” 3440 N. Country Club Drive, Series 07, Person Transfer.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of Liquor License Application:  Clare Abel, “Wal-Mart Store #1175”, 2750 S. Woodlands Village Blvd., Series 09, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

C.

Consideration of Liquor License Application:  Omar Quijano Melendez, “Cuzco’s”, 109 . Phoenix Avenue, Series 12, New License.

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

A.

Consideration of Applicants for Appointments:  Open Spaces Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to a natural sciences term expiring in April, 2011.

 

B.

Consideration of Applicants for Appointments:  Tourism Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make two appointments to hospitality terms expiring January, 2011.

 

C.

Consideration of Applicants for Appointments:  Historic Preservation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring December, 2009.

 

D.

Consideration of Applicants for Appointments:  Industrial Development Authority.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

RECOMMENDED ACTION:

Make three appointments to terms expiring April, 2014.

 

E.

Consideration of Street Closure:  Northland Family Help Center 30th Anniversary Celebration.

 

 

RECOMMENDED ACTION:

Approve the Aspen Street closure on Saturday, June 7, 2008.

 

 

F.

Consideration of Resolution No. 2008-26:  A resolution of the Mayor and City Council of Flagstaff, Arizona, declaring the start of the sixty (60) day Notice of Intent period to assess new development fees.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-26 by title only.

Adopt Resolution No. 2008-26.

 

 

G.

Consideration of Ordinance No. 2008-14:  An ordinance authorizing the City of Flagstaff to enter into a Development and Disposition Agreement with Hawkins Companies, L.L.C., for the sale and development of approximately 33 acres of land at Fourth Street and Route 66.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-14 for the final time by title only.

Adopt Ordinance No. 2008-14.

 

 

H.

Consideration of Ordinance No. 2008-15:  An ordinance establishing Title 2, Chapter 22 of the Flagstaff City Code, creating a Flagstaff Community Land Trust Commission.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-15 for the first time by title only.

 

 

I.

Consideration of Ordinance No. 2008-16:  An ordinance authorizing the City of Flagstaff to enter into a first amendment to development agreement with Nestle Purina Petcare Company to allow inclusion of additional land for facilities expansion and acquisition of land by the City for location of a fire station.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-16 for the first time by title only.

 

 

J.

Consideration of Ordinance No. 2008-17:  An ordinance authority the City of Flagstaff to enter into a master ground lease with the Plaza Companies for the development of a science and technology park on approximately nine acres of land on McMillan Mesa.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-17 for the first time by title only.

 

 

K.

Consideration of Resolution No. 2008-24:  A resolution of the Mayor and City Council of Flagstaff, Arizona, appointing an election board for the mail ballot General Election to be held in the City of Flagstaff, Arizona, on Tuesday, May 20, 2008; and declaring an emergency.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-24 by title only.

Adopt Resolution No. 2008-24.

 

L.

Consideration of Resolution No. 2008-25:  A resolution approving the City of Flagstaff 2008/2009 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2008-25 by title only.

Adopt Resolution No. 2008-25.

 

8.      COUNCIL DISCUSSION ITEMS

 

(No items were submitted.)

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.    ADJOURNMENT