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AGENDA

 

REGULAR COUNCIL MEETING

 

TUESDAY, MAY 20, 2008

 

CALL TO ORDER

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

6:00 P.M.

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38‑431.03(A)(3).

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT

 

 

MISSION STATEMENT

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

2.      ROLL CALL

 

 

 

MAYOR DONALDSON       

VICE MAYOR OVERTON         

COUNCILMEMBER COOPER         

COUNCILMEMBER HAUGHEY         

 

 

COUNCILMEMBER KELTY        

COUNCILMEMBER SWANSON        

COUNCILMEMBER WHITE        

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

A.

Consideration of Minutes: Regular Council Meeting of April 15, 2008 and Special Council Meeting of April 28, 2008.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

4.      PUBLIC PARTICIPATION

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.

 

5.      CONSENT AGENDA

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchases:  Airport equipment.

 

 

RECOMMENDED ACTION:

(1)

Approve the purchase under the Arizona State Contract of a 2009 International 4300 sweeper with a broom assist pick up head including a two-year warranty for parts and labor from H & E Equipment Services in the amount of $153,052.00, plus applicable tax and freight;

 

 

(2)

Approve the purchase under the intergovernmental agreement with Coconino County of a 2008 Caterpillar 966H front end wheel loader in the amount of $329,852.15, plus applicable tax and freight; and

 

 

(3)

Approve the purchase, using Federal Aviation Administration grand funds, of a 24-ft. snow pusher super duty and 24-foot rubber cutting edge Series 3 from ProTech in an amount not to exceed $12,000.00, plus applicable tax and freight.

 

B.

Consideration of Reclaimed Water Connection Rebates:  Flagstaff Unified School District and Lone Tree Investments, L.L.C.

 

 

RECOMMENDED ACTION:

Approve rebate payments to Flagstaff Unified School District in the amount of $2,403.15 and to Lone Tree Investments, L.L.C., in the amount of $107,495.19.

 

C.

Consideration of Annual Bid:  Lignin sulfate.

 

 

RECOMMENDED ACTION:

Approve the bid from Desert Mountain at a cost of $.73 per gallon, plus applicable tax and freight.

D.

Consideration of Bids:  Trailer-mounted generator.

 

 

RECOMMENDED ACTION:

Approve the bid from Empire Power Systems in the amount of $58,189.60.

 

E.

Consideration of Bids:  Fire Department training facility site work.

 

 

RECOMMENDED ACTION:

Approve the bid from LP’s Excavating in the amount of $170,250.50.

 

F.

Consideration of Change Order No. 1:  Additions to the Flagstaff Aquaplex project.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 to Haydon Building Corp. in the amount of $121,901.00, and authorize the City Manager to execute the necessary documents.

 

G.

Consideration of Change Order No. 1: Flagstaff Recreation Center drainage improvements.

 

 

RECOMMENDED ACTION:

Approve Change Order No. 1 to 3D/I under the existing job order contract in the amount of $29,019.10, which includes a 1% fee in the amount of $287.32 to Mohave Educational Services; and authorize the City Manager to execute the necessary documents.

 

H.

Consideration of Extension of Contract:  Property/casualty insurance renewal.

 

 

RECOMMENDED ACTION:

(1)

Approve the insurance brokerage contract extension with Willis of Arizona for the period of June 1, 2008 through June 1, 2009, at the prices and conditions outlined in the staff summary attachment; and

 

 

(2)

Approve the insurance renewal proposal from Willis of Arizona and authorize premiums and broker fee for the policy period of June 1, 2008 through May 31, 2009, in an amount not to exceed $842,830.00.

 

I.

Consideration of Service Agreement:  4th of July professional laser light show.

 

 

RECOMMENDED ACTION:

Approve the agreement with Creative Laser Media & Design in an amount not to exceed $25,400.00.

 

J.

Consideration of Construction Contract:  Benton Avenue utility improvements.

 

 

RECOMMENDED ACTION:

Approve the construction contract with LP’s Excavating in an amount not to exceed $303,068.00, which includes a contact allowance of $25,000.00 (8%) for unanticipated or additional items of work.

 

K.

Consideration of Construction Contract:  Bushmaster Park reclaimed waterline replacement project.

 

 

RECOMMENDED ACTION:

Approve the construction contract with Eagle Mountain Construction in the amount of $762,186.00, which includes a contract allowance of $40,000.00 (5%) for unanticipated or additional items of work.

 

L.

Consideration of Construction Contract:  Phoenix Avenue parking lot project.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with LP’s Excavating, Inc., in the amount of $427,072.00, which includes a contract allowance of $22,500.00, and a contract period of 90 calendar days;

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

(3)

Authorize change order authority in the amount of $21,350.00 (5%) to cover potential costs associated with unanticipated or additional items of work.

 

6.     PUBLIC HEARING ITEMS (Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)

 

No items were submitted.

 

7.      REGULAR AGENDA

 

A.

Consideration of Service Agreement:  Artistic mural services for the Flagstaff Aquaplex.

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with David Grandon in the amount of $29,700.00, including a contract allowance of $2,700.00 (10%), and a contract time of 50 days.

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

B.

Consideration of Ordinance No. 2008-15:  An ordinance establishing Title 2, Chapter 22, of the Flagstaff City Code, creating a Flagstaff Community Land Trust Commission.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-15 for the final time by title only.

Adopt Ordinance No. 2008-15.

 

C.

Consideration of Ordinance No. 2008-16:  An ordinance authorizing the City of Flagstaff to enter into a First Amendment to Development Agreement amending the Development Agreement with Nestle Purina Petcare Company to allow inclusion of additional land for facilities expansion and acquisition of land by the City for location of a fire station.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-16 for the final time by title only.

Adopt Ordinance No. 2008-16.

D.

Consideration of Ordinance No. 2008-17:  An ordinance authorizing the City of Flagstaff to enter into a master ground lease with the Plaza Companies for the development of a science and technology park on approximately nine acres of land on McMillan Mesa.

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2008-17 for the final time by title only.

Adopt Ordinance No. 2008-16.

 

8.      COUNCIL DISCUSSION ITEMS

 

A.

Consideration of League Resolutions.

 

 

RECOMMENDED ACTION:

Review, discuss, and consider resolutions to submit to the 2009 League of Arizona Cities and Towns Resolutions Committee.

 

9.      INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

10.       ADJOURNMENT