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AGENDA
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REGULAR COUNCIL MEETING
TUESDAY, JUNE 3, 2008
CALL TO ORDER
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COUNCIL
CHAMBERS
211 WEST
ASPEN AVENUE
6:00 P.M.
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NOTICE OF OPTION TO RECESS
INTO EXECUTIVE SESSION
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Pursuant to A.R.S. §38-431.02,
notice is hereby given to the members of the City Council and to the general
public that, at this regular meeting, the City Council may vote to go into
executive session, which will not be open to the public, for legal advice and
discussion with the City’s attorneys for legal advice on any item listed on the
following agenda, pursuant to A.R.S. §38‑431.03(A)(3).
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1. PLEDGE
OF ALLEGIANCE, INVOCATION, AND MISSION STATEMENT
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MISSION STATEMENT
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The City of Flagstaff will be a sustainable, safe and
vibrant community retaining the character, high quality of life and charm of
a small town. Flagstaff will offer economic opportunities, educational
choices, attainable housing, a protected environment and cultural and career
opportunities to a diverse population.
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2. ROLL CALL
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MAYOR DONALDSON
VICE MAYOR OVERTON
COUNCILMEMBER COOPER
COUNCILMEMBER HAUGHEY
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COUNCILMEMBER KELTY
COUNCILMEMBER SWANSON
COUNCILMEMBER WHITE
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3. APPROVAL OF MINUTES FROM
PREVIOUS MEETINGS
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A.
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Consideration of Minutes: Regular
Council Meetings of May 6, 2008
and May 20, 2008.
RECOMMENDED ACTION: Approve the
Minutes as submitted/corrected.
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4. PUBLIC PARTICIPATION
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Public Participation enables
the public to address the Council about an item that is not on the
agenda. If you wish to address the Council during Public Participation, it
is not necessary to fill out a comment card.
If you wish to address the
Council at tonight's meeting on an item that is on the agenda, please
complete a comment card and submit it to the recording clerk as soon as
possible. Your name will be called when it is your turn to speak.
You may address the Council up
to three times throughout the meeting, including comments made during
Public Participation. Please limit your remarks to three minutes per item to
allow everyone an opportunity to speak.
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5. CONSENT
AGENDA
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ALL MATTERS UNDER ‘CONSENT AGENDA”
ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE
MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA. UNLESS OTHERWISE
INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.
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A.
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RECOMMENDED ACTION:
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Authorize the acceptance of a grant
award in the amount of $60,000.00 for the northern Arizona 700/800 MHz
interoperability communications system enhancements.
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B.
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Consideration of
Subsequent Purchase Under Existing Agreement:
Magnegrip vehicle exhaust capture system.
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RECOMMENDED ACTION:
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Approve the purchase from DCS
Solutions LLC in the amount of $18,000.00, plus applicable tax.
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C.
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Consideration of
Purchase under the Mohave Educational Services Cooperative Purchasing
Agreement: Roof replacement at the Library.
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RECOMMENDED ACTION:
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Approve the purchase from Mohave
Education Services Cooperative in the amount of $196,433.44, plus tax and a
5% contract allowance to Mohave Education Services Cooperative.
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D.
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Consideration of
Purchase under the Mohave Educational Services Cooperative Purchasing
Agreement and the Arizona State Contract: Facility
maintenance and capital improvement services.
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RECOMMENDED ACTION:
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Approve the purchases in the total amount
of $348,000.00, plus a contingency of 10%, for a total of $382,800.00.
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E.
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Consideration of
Annual Payments: Computer hard and software
maintenance.
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RECOMMENDED ACTION:
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Approve payments in the combined
amount of $736,100.00, plus applicable sales tax and a 10% contingency to the
vendors listed in the staff summary attachment.
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F.
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Consideration of
Water, Wastewater, Refuse and Recycling Services, Environmental Fee, and
Stormwater Fee Write-Offs: Fiscal Year
ending June 30, 2008.
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RECOMMENDED ACTION:
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Approve write-off of the
uncollectible delinquent and bankrupt accounts in the amount of $39,454.77.
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G.
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Consideration of
Bids: Global Positioning System for the
landfill.
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RECOMMENDED ACTION:
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Approve the bid from Allen
Instruments and Supplies in the amount of $49,426.93, plus applicable freight
and taxes.
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H.
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Consideration of
Change Order No. 1: Sunnyside Improvements
Phase IV project.
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RECOMMENDED ACTION:
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(1)
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Approve Change Order No. 1 with C and
E Paving & Grading, LLC in the amount of $1,281.111.28, which includes
Additive Alternates #1 and #3, with a contract time extension of 59 calendar
days; and
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(2)
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Authorize the City Manager to execute
the necessary documents.
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I.
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Consideration of
Amendment One to Service Agreement:
Community Homebuyer Assistance Program.
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RECOMMENDED ACTION:
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Approve Amendment One with BOTHANDS,
Inc., in an amount not to exceed $400,000.00, and authorize the City Manager
to execute the necessary documents.
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Consideration of
Amendment One to Intergovernmental Agreement:
East Flagstaff Library Branch rental.
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RECOMMENDED ACTION:
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Approve Amendment One with Coconino
County Community College District to provide for an annual rent based on equitable
cost sharing.
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Consideration of
Extension of Agreement: Animal control
services.
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RECOMMENDED ACTION:
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Approve the third, one-year extension
with Coconino County Humane Association in the amount of $243,648.00.
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L.
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Consideration of
Grant Agreement: Airport runway extension
project, Phase IV.
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RECOMMENDED ACTION:
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Approve the grant agreement with the
U.S. Department of Transportation, Federal Aviation Administration and accept
the grant award of $1,581.420.00 for snow removal and sweeper equipment,
design of terminal security enhancements, terminal enhancements, and parking
lot concept design.
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M.
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Consideration of
Intergovernmental Agreement with Coconino County: Cooperative transportation planning efforts.
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RECOMMENDED ACTION:
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Approve the intergovernmental
agreement with Coconino County.
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Consideration of
Intergovernmental Agreement with the Northern Arizona Intergovernmental
Public Transit Association (NAIPTA):
Cooperative transportation planning efforts.
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RECOMMENDED ACTION:
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Approve the intergovernmental
agreement with NAIPTA.
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6. PUBLIC HEARING ITEMS
(Public Hearing Items Will Not be Heard Prior to 6:00 p.m.)
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A.
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Consideration of
Liquor License Application: Randy Nations,
“Monsoon on the Rim”, 6 E. Aspen Avenue, Suite 100, Series 12, New License.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
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(1)
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Forward the application to the State
with a recommendation for approval;
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(2)
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Forward the application to the State
with no recommendation; or
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(3)
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Forward the application to the State
with a recommendation for denial based on the testimony received at the
public hearing and/or other factors.
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B.
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Consideration of
Liquor License Application: Clare Abel,
“Wal-Mart Supercenter #4252”, to be located between Huntington Drive and
Highway 40, Series 09, New License.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
The City Council has the option to:
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(1)
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Forward the application to the State
with a recommendation for approval;
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(2)
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Forward the application to the State
with no recommendation; or
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(3)
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Forward the application to the State
with a recommendation for denial based on the testimony received at the
public hearing and/or other factors.
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C.
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Consideration of
Public Hearing: Proposed FY 2008-2009
Budget.
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RECOMMENDED ACTION:
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Open the public hearing.
Receive citizen input.
Close the public hearing.
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D.
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Consideration of
Resolution No. 2008-27: A resolution of the
Council of the City of Flagstaff, Arizona adopting the tentative estimates of
the amounts required for the public expense for the City of Flagstaff for the
Fiscal Year 2008-09; adopting a tentative budget; setting forth the receipts
and expenditures; the amount proposed to be raised by direct property
taxation; giving notice of the time for hearing taxpayers, for adopting of
budget and for fixing the tax levels.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-27 by title
only.
Adopt Resolution No. 2008-27.
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7. REGULAR AGENDA
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A.
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Consideration of
Resolution No. 2008-31: A resolution of the
City Council of the City of Flagstaff, Arizona, in support of the Coconino Community
College’s continued funding at their current level.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-31 by title
only.
Adopt Resolution No. 2008-31.
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B.
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Consideration of
Applicants for Appointments: Planning and
Zoning Commission. [The City Council may vote to discuss this matter in
executive session pursuant to A.R.S. §38-431.03(A)(1). The names of the applicants may
be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Make one appointment to a term expiring
December, 2008.
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C.
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Consideration of
Applicants for Appointments: Beautification
and Public Art Commission. [The City
Council may vote to discuss this matter in executive session pursuant to
A.R.S. §38-431.03(A)(1). The names of the applicants may
be obtained by contacting the City Clerk.]
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RECOMMENDED ACTION:
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Make one appointment to an at-large
term expiring June, 2011, and one appointment to an arts community term
expiring June, 2011.
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D.
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Consideration of
an Ordinance: Relating to the establishment of
Residential Permit Parking Districts.
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RECOMMENDED ACTION:
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Review the proposed ordinances and
provide direction to staff on key policy issues.
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E.
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Consideration of
Construction Contract: Phoenix Avenue
parking lot project.
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RECOMMENDED ACTION:
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(1)
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Approve the construction contract with
LP’s Excavating Inc. in the amount of $427,072.00, which includes a contract
allowance of $22,500.00 and a contract period of 90 calendar days;
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(2)
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Authorize the City Manager to execute
the necessary documents; and
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(3)
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Authorize change order authority in
the amount of $21,350.00 (5%) to cover potential costs associated with
unanticipated or additional items of work.
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F.
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Consideration of
Ordinance No. 2008-21: An ordinance amending
Flagstaff City Code, Title 9, Chapter 1, Section 9-01-001-0003, relating to
stopping, standing and parking restrictions.
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RECOMMENDED ACTION:
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Read Ordinance No. 2008-21 for the
first time by title only.
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G.
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Consideration of
Sole Source Purchase: BigBelly solar
compaction units.
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RECOMMENDED ACTION:
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Approve the purchase of ten BigBelly
solar trash compactors from Green Machine Distributors LLC at a cost of
$4,147.80 per unit, including shipping, for a total amount of $41,478.00.
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Consideration of
Bids: Solar-powered digital pay stations
(Downtown Management Plan area).
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RECOMMENDED ACTION:
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Approve the proposal from Digital
Payment Technologies for a cost of $8,266.61 per unit.
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I.
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Consideration of
Resolution No. 2008-26: A resolution of the
Mayor and City Council of the city of Flagstaff, Arizona, declaring the start
of the sixty (60) day Notice of Intent period to assess new development fees.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-26 by title
only.
Adopt Resolution No. 2008-26.
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J.
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Consideration of
Resolution No. 2008-32: A resolution of the
Mayor and City Council of the City of Flagstaff, Arizona, requiring that all
new City buildings shall be constructed using the U.S. Green Building Council
sponsored principles of Leadership in Energy and Environmental Design.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-32 by title
only.
Adopt Resolution No. 2008-32.
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K.
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Consideration of
Bids: Red Gap Ranch pipeline alignment feasibility
study.
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RECOMMENDED ACTION:
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Approve the proposal from Jacobs
Carter Burgess in the amount of $1,998,514.00.
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L.
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Consideration of
Increased Change Order Authority: The
Sawmill Improvement District Project.
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RECOMMENDED ACTION:
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Approve an increase in change order
authority for the City Manager in the additional amount of $1,900,000.00.
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M.
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Consideration of
Service Agreement: Paper sludge transportation.
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RECOMMENDED ACTION:
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Approve the agreement with SCA Tissue
North American LLC. at the prices and terms listed in the staff summary.
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N.
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Consideration of
Amendment One to Intergovernmental Agreement:
Arizona Rural Policy Institute.
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RECOMMENDED ACTION:
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Approve Amendment One with the
Arizona Board of Regents to allow the Rural Policy Institute to fund the
“University to Business” program in the amount of $70,000.00.
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O.
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Consideration of
Resolution No. 2008-29: A resolution of the
Mayor and Council of the City of Flagstaff, Coconino County, Arizona,
declaring official and adopting the results of the Mail Ballot General
Election held on May 20, 2008.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-29 by title
only.
Adopt Resolution No. 2008-29.
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P.
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Consideration of
Resolution No. 2008-30: A resolution of the
Flagstaff City Council approving an intergovernmental agreement to accept
hazardous wastes from households and small businesses within Coconino County
at the City of Flagstaff’s hazardous products center.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-30 by title
only.
Adopt Resolution No. 2008-30.
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Q.
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Consideration of Resolution No. 2008-33: A resolution declaring the
highest responsive, responsible proposer and authorizing site control for the
development of U.S. Department of Housing and Urban Development Section 202 –
Senior Housing on approximately .91 acres of city-owned property located
along the 3100 Block of West Street.
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RECOMMENDED ACTION:
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Read Resolution No. 2008-33 by title only.
Adopt Resolution No. 2008-33.
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8. COUNCIL DISCUSSION
ITEMS
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A.
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Consideration of
Submission of Resolutions: 2009 League of
Cities and Towns resolutions.
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RECOMMENDED ACTION:
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Review, discuss, and approve
resolutions to submit to the 2009 League Resolutions Committee.
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B.
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Consideration of
June Meeting Schedule: Cancellation of June
16 work session and change in starting time for June 17, 2008 Council
meeting.
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RECOMMENDED ACTION:
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Cancel the June 16 City Council work
session and reschedule the June 17, 2008 Council meeting to begin at 5:00
p.m.
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9. INFORMATIONAL ITEMS
AND REPORTS FROM COUNCIL AND STAFF,
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REQUESTS FOR FUTURE AGENDA ITEMS
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10. ADJOURNMENT
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