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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

DECEMBER 1, 2009

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

Consideration of Minutes:  Council Meeting of November 3, 2009.

 

RECOMMENDED ACTION: Approve the Minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Sole Source Purchase:  Advertising for the Convention and Visitors Bureau.

 

 

 

RECOMMENDED ACTION:

Approve the purchase of advertisements from the Arizona Republic/azcentral.com in an amount not to exceed $70,000.00, and authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration of Purchase under the SAVE Agreement:  SelfCheck Systems for the City/County Library.

 

 

 

RECOMMENDED ACTION:

Approve the purchase of three 3M SelfCheck Systems from 3M Company in the amount of $63,570.00, plus applicable tax.

 

 

C.

Consideration of Bids:  Police sedans.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Jim Babbitt Ford of Flagstaff for six police sedans in the amount of $138,790.26, plus applicable fees and taxes.

 

 

D.

Consideration of Consulting Services Agreement:  2010, 2011, and 2012 Street Maintenance Program.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Plateau Engineering, Inc., in the amount of $214,847.89;

 

 

 

(2)

Authorize change order authority in the amount of $21,484.78 (10%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration of Service Agreement:  Operating expenses for outreach and services to homeless youth.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with the Alternatives Center for CDBG funds in the amount of $16,464.00.

 

 

F.

Consideration of Service Agreement:  Housing rehabilitation at 1624 N. Mesa Drive, Flagstaff, Arizona.

 

 

 

RECOMMENDED ACTION:

Approve the service agreement with the Hozhoni Foundation , Inc., for CDBG funds in the amount of $78,000.00.

 

 

G.

Consideration of Intergovernmental Agreement:  Basic Business Empowerment Program.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Coconino County to administer $40,000.00 in CDBG funds for the Basic Business Empowerment Program.

 

 

H.

Consideration of Intergovernmental Agreement:  Construction of multi-purpose trail on E. Route 66 from Country Club Drive to Mall Way

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Arizona Department of Transportation for grant funds in the amount of $470,964.00 toward a total project cost of $550,045.00, with a City share in the amount of $50,613.00, plus a 10% contingency of the total project cost.

 

 

6.     PUBLIC HEARING ITEMS

 

No items were submitted.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission.  The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring October, 2012.

 

 

B.

Consideration of Street Closure:  Aspen Avenue between San Francisco and Beaver; Leroux Street between E. Route 66 and Birch Avenue for the New Year’s Eve event.

 

 

 

RECOMMENDED ACTION:

The City Council may select one of the following options or take an action of its own choosing:

 

 

 

(1)

Approve the street closure.

 

 

 

(2)

Deny the street closure.

 

 

C.

Consideration of Ordinance No. 2009-31:  An ordinance authorizing the dedication and conveyance in fee of right of way to the State of Arizona for a portion of Route 66.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-31 for the final time by title only.

Adopt Ordinance No. 2009-31.

 

 

D.

Consideration of Ordinance No. 2009-37:  An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code Title 1, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, and amending the City of Flagstaff Personnel Policies, adding Section 1-10-070, “Employee Advisory Committee” and replacing the same with new and updated Provisions on the Creation of the Employee Advisory Committee, its mission, purpose, and objectives governing the same.

 

 

 

RECOMMENDED ACTION:

(1)

Move to Amend Ordinance No. 2009-37.

 

 

 

(2)

Move to Read Ordinance No. 2009-37 for the final time by title only.

 

 

 

(3)

Adopt Ordinance No. 2009-37.

 

 

E.

Consideration of Ordinance No. 2009-40:  An ordinance authorizing the tender of real property at the intersection of Forest Avenue and Fort Valley Road to the Arizona Department of Transportation for public right-of-way purposes.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-40 for the final time by title only.

Adopt Ordinance No. 2009-40.

 

 

F.

Consideration of Ordinance No. 2009-41:  An ordinance of the Mayor and Council of the City of Flagstaff authorizing the acquisition of neighborhood open space and those urban trail easements necessary for the extension of the Flagstaff Urban Trails system.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-41 for the first time by title only.

 

 

G.

Consideration of Resolution No. 2009-53:  A resolution authorizing the transfer of budgeted funds between funds.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-53 by title only.

Adopt Resolution No. 2009-53.

 

 

H.

Consideration of Resolution No. 2009-48:  A resolution designating the text of a question authorizing the City Council to continue the City Lodging, Restaurant and Lounge (BBB) tax for a period of fifteen (15) years, to be voted on by the qualified electors at the General Election on May 18, 2010.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-48 by title only.

Adopt Resolution No. 2009-48.

 

 

I.

Consideration of Resolution No. 2009-52:  A resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring a proposed electric franchise beneficial to the City of Flagstaff; designating the text of a question authorizing the City Council to enter into a franchise agreement and setting forth the proposed Franchise Agreement in full, to be voted on by the qualified electors of the City of Flagstaff to be held at the General Election of May 18, 2010, pursuant to the Constitution and laws of the State of Arizona and the Charter of the City of Flagstaff.

 

 

 

RECOMMENDED ACTION:

(1)

Deem the granting of the proposed franchise beneficial to the City of Flagstaff, approve its terms and conditions, and accept the proposed ballot language as written in the resolution.

 

 

 

(2)

Read Resolution No. 2009-52 by title only.

 

 

 

(3)

Adopt Resolution No. 2009-52.

 

 

J.

Consideration of Resolution No. 2009-54  A resolution designating the text of a question authorizing the City Council to continue the City Transaction Privilege (Sales) Tax, excluding the tax on food as exempted by State law, for a period of ten (10) years, to be voted on by the qualified electors at the General Election on Tuesday, May 18, 2010.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-54 by title only.

Adopt Resolution No. 2009-54.

 

 

8.      DISCUSSION ITEMS

 

 

A.

Consideration of Council Discussion:  Homebuyer incentives.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

B.

Consideration of Council Discussion:  Greater Arizona Mayors Organization.

 

 

 

RECOMMENDED ACTION:

Provide feedback on the resolution and bylaws for creation of the Greater Arizona Mayors Organization.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT