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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MAY 4, 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meeting of April 6, 2010 and Special Council Meeting of April 13, 2010.

 

RECOMMENDED ACTION:  Approve the minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

A.

Outgoing Board and Commission Member Recognition

 

 

 

1.

Councilmember Scott Overton

 

 

 

a.

Kathi Clark, Traffic Commission (July 22, 2008 through April 30, 2010).

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Contract Renewal:  Property/casualty insurance.

 

 

 

RECOMMENDED ACTION:

(1)

Authorize extension of insurance brokerage agreement for a 6-month period with Willis of Arizona through December 31, 2010; and

 

 

 

(2)

Approve insurance renewal proposal from Willis of Arizona for the period of June 1, 2010 to May 31, 2011 in an amount not to exceed $938,482.00, including brokerage fees.

 

 

B.

Consideration of Consulting Services Agreement:  Parks, Recreation, and Open Space organizational master plan.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with AECOM Technical Services, Inc. in the amount of $100,000.00 with a contract allowance of $5,000.00 (5%) and an anticipated completion date of eighteen (18) months from start date;

 

 

 

(2)

Authorize change order authority in the amount of $10,000.00 (10%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration of Construction Contract:  Route 66 Flagstaff Urban Trail Landscape and irrigation improvement project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Land-Tech in the amount of $158,000.00 with a contract allowance of $15,000.00 and a contract period of 120 calendar days;

 

 

 

(2)

Authorize change order authority in the amount of $14,300.00 (10%) to cover potential costs associated with unanticipated items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration of Memorandum of Understanding:  Community cultural exchange, economic development initiatives, and water supplies.

 

 

 

RECOMMENDED ACTION:

Approve the memorandum of understanding with the San Carlos Apache Tribe.

 

 

E.

Consideration of Change in Meeting Time:  May 18, 2010 Council Meeting.

 

 

 

RECOMMENDED ACTION:

Reschedule beginning time of the May 18, 2010 Council meeting to begin at 4:00 p.m.

 

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Liquor License Application:  James Leonora, “Butler Chevron”, 2295 E. Butler Avenue, Series 09, Person and Location Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of Public Hearing (PC LUP 2010-002):  A request by the City of Flagstaff to amend the Flagstaff Area Regional Land Use and Transportation Plan to change the land use designation for a .71-acre parcel located at 1688 East Route 66 from Urban Open Space to Community and Regional Commercial.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

C.

Consideration of Public Hearing (PC REZ 2010-002):  A request by the City of Flagstaff to rezone a .71-acre parcel located at 1688 East Route 66 from Rural Residential District to C3-E, Highway Commercial District established.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Ordinance No. 2010-12:  An ordinance amending Title 1, Administration, Chapter 1-17, City Finances, by adding Section 1-17-001-0006, Procedures for Filing and Reviewing Claims for Diminution in Value pursuant to A.R.S. § 12-1134.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-12 for the first time by title only.

 

 

B.

Consideration of Resolution No. 2010-24:  A resolution pursuant to Article IX of the City Charter and Title 16 of the Arizona Revised Statutes, designating polling places and election boards for the May 18, 2010 General Election, and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-24 by title only.

Adopt Resolution No. 2010-24.

 

 

C.

Consideration of Resolution No. 2010-26:  A resolution approving an agreement for the waiver of claims for diminution in value of property applicable to property located at 4800 East Railhead Avenue.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-26 by title only.

Adopt Resolution No. 2010-26.

 

 

D.

Consideration of Ordinance No. 2010-11:  An ordinance rezoning a 1.03-acre parcel located at 4800 East Railhead Avenue from PL-O&B-E, Public Lands Open Space and Building Zoning District Established to C4-E, Commercial Service Zoning District Established.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-11 for the final time by title only.

Adopt Ordinance No. 2010-11.

 

 

E.

Consideration of Resolution No. 2010-27:  A resolution extending the Environmental Maintenance Facility Fee of $2.50 per ton to pay for the Environmental Services portion of the new municipal services center.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-27 by title only.

Adopt Resolution No. 2010-27.

 

 

8.      DISCUSSION ITEMS

 

 

A.

Presentation on Bond Advisory Task Force Recommendations.

 

 

B.

Update Regarding Status of Objections to New State Immigration Law.

 

 

C.

Consideration of Council Discussion:  Funding for the Regional Plan Citizens Advisory Committee.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT