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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JUNE 1, 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

None.

 

 

4.      PUBLIC PARTICIPATION PROCLMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Purchase under Strategic Alliance for Volume Expenditures (SAVE) Intergovernmental Agreement:  Public housing hot water heaters.

 

 

 

RECOMMENDED ACTION:

Approve the purchase of 265 energy efficient 40-gallon hot water heaters from Maricopa County in the amount of $68,684.24.

 

 

B.

Consideration of Purchase under the Mohave Educational Service Cooperative Intergovernmental Agreement:  Shower surrounds for Siler Homes, Brannen Homes, and other public housing units.

 

 

 

RECOMMENDED ACTION:

Approve the purchase of 83 shower surrounds from Parsons in the amount of $129,499.98.

 

 

C.

Consideration of Construction Contract:  Sunnyside Phase V-A improvements project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with RTR Paving and Resurfacing, LLC, in the amount of $454,581.75, which includes the additive alternative in the amount of $51,023.00, a contact allowance of $40,000.00, and a contract period of 120 calendar days;

 

 

 

(2)

Authorize the City Manager to execute the necessary documents; and

 

 

 

(3)

Authorize change order authority in the amount of $36,355.00 to cover potential costs associated with unanticipated or additional items of work.

 

 

D.

Consideration of Funding Agreement:  Owner-occupied housing rehabilitation program.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the funding agreement with the Arizona Department of Housing for grant funds in the amount of $330,000.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

6.     PUBLIC HEARING ITEMS

 

No items were submitted.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Applicants for Appointments:  Open Spaces Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to an at-large term expiring April, 2013.

 

 

B.

Consideration of Ordinance No. 2010-10:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the City of Flagstaff Personnel Policies, Article 1-20. “Compensation” to add a new Section 1-20-53 “Alternative Work Schedule” to add new subsections related to flex time, compressed work weeks, telecommuting and process; updating Section 1-20-020 “Appropriate Merit Salary Step” to update position titles to match current organizational structure and update promotion language; replacing Section 1-20-040-B with a new Section 1-20-041 “Compensatory Time”; updating position titles to match current organizational structure and increasing the number of compensatory hours allowed to be accrued; and updating Section 1-40-010 “Promotion” to update position titles to match current organizational structure and adding promotion between pay plans, and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-10 for the first time by title only.

 

 

C.

Consideration of Ordinance No. 2010-14:  An ordinance repealing Resolution No. 2001-76, establishing a Citizens Transportation Advisory Committee, and Ordinance No. 2007-17, changing the membership of the Citizen’s Transportation Advisory Committee and amending Flagstaff City Code, Title 2, Board and Commissions, Chapter 2-12, “Flagstaff Traffic Commission” by amending its name to “Transportation Commission” and adding oversight provisions regarding the progress and expenditures of the City’s transportation capital improvements program as related to the election of May, 2000.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-14 for the first time by title only.

 

 

D.

Consideration of Resolution No. 2010-37:  A resolution approving an agreement for the Waiver of Claims for Diminution in Value of property applicable to property located at 1688 East Route 66.

 

 

 

RECOMMENDED ACTION

Read Resolution No. 2010-37 by title only.

Adopt Resolution No. 2010-37.

 

 

E.

Consideration of Ordinance No. 2010-15:  An ordinance rezoning a .71 acre parcel located at 1688 East Route 66 from RR, Rural Residential Zoning District, to C3-E, Highway Commercial Zoning District Established.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-15 for the final time by title only.

Adopt Ordinance No. 2010-15.

 

 

F.

Consideration of Resolution No. 2010-40  :  A resolution of the Council of the City of Flagstaff authorizing repealing Chapter 1-13 of the City’s Code of Ordinances regarding the Flagstaff Housing Authority and replacing it with new provisions regarding the organization and responsibilities of the Authority and the Board of Commissioners.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-40 by title only.

Adopt Resolution No. 2010-40.

 

 

G.

Consideration of Ordinance No. 2010-19  :  An ordinance of the Council of the City of authorizing repealing Chapter 1-13 of the City’s Code of Ordinances regarding the Flagstaff Housing Authority and replacing it with new provisions regarding the organization and responsibilities of the Authority and the Board of Commissioners.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-19 for the first time by title only.

 

 

H.

Consideration of Resolution No. 2010-39:  A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the General Election held on May 18, 2010.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 1010-39 by title only.

Adopt Resolution No. 2010-39.

 

 

I.

Consideration of Resolution No. 2010-41:  A resolution of the Council of the City of Flagstaff amending Resolution No. 2010-31 to increase the total amount of the temporary building fee waiver program funds to $90,000.00.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 1010-41 by title only.

Adopt Resolution No. 2010-41.

 

 

J.

Consideration of 2010 League of Arizona Cities and Town Resolutions.

 

 

 

RECOMMENDED ACTION:

Review and approve resolutions to submit to the League of Arizona Cities and Towns.

 

 

8.      DISCUSSION ITEMS

 

 

A.

Discussion of Litigation Challenging SB 1070:  Arizona’s recently passed Immigration Bill.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

B.

Discussion of Issues and Concerns Surrounding Mayor’s and Councilimembers’ Federal, State, and Tribal Lobbying and Negotiating on Behalf of the City:

 

 

 

(1)

Bob Holmes’ Memorandum (July 2009 trip) and Landry Creedon Lobbying Contract.

 

 

(2)

City’s Relationships with Members of Congress, White House, and related Staff.

 

 

(3)

Possible Misuse of Public Funds.

 

 

(4)

Mayor’s Conduct at Washington, D.C., Airport during July, 2009 Trip.

 

 

 

RECOMMENDED ACTION:

None.

 

 

C.

Discussion of Request for Inquiry into Possible Charter Violations by Mayor and Council.

 

 

 

RECOMMENDED ACTION:

None.

 

 

D.

Consideration of Council Discussion:  Ethics policy.

 

 

 

RECOMMENDED ACTION:

None.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT