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AGENDA

 

REGULAR COUNCIL MEETING

TUESDAY

AUGUST 17, 2010

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

No minutes were submitted.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Accounts Write-offs:  Water, wastewater, refuse, and recycling service, environmental fees, and stormwater fees for the Fiscal Year ending June 30, 2010.

 

 

 

RECOMMENDED ACTION:

Approve the write-offs of uncollectible delinquent and bankrupt accounts in the amount of $60,420.89.

 

 

B.

Consideration of Miscellaneous Receivable Write-Offs:  Fiscal year ending June 30, 2010.

 

 

 

RECOMMENDED ACTION:

Authorize write-off of miscellaneous receivable accounts totalling $107,059.95.

 

 

C.

Consideration of Transaction Privilege (Sales) Tax Write-Offs:  Fiscal Year ending June 30, 2010.

 

 

 

RECOMMENDED ACTION:

Authorize write-off of transaction privilege (sales) tax accounts totalling $4,866.76.

 

 

D.

Consideration of Bids:  Snow blower for Flagstaff Pulliam Airport.

 

 

 

RECOMMENDED ACTION:

Reject all bids received and authorize staff to rebid the project.

 

 

E.

Consideration of Memorandum of Understanding:  Planning, coordination, and development of regional trails system.

 

 

 

RECOMMENDED ACTION:

Approve the Memorandum of Understanding with the United States Forest Service, U.S. Department of Agriculture, on behalf of Coconino National Forest; Coconino County; and Flag Velo Incorporated, dba Flagstaff Biking Organization.

 

 

F.

Consideration of Intergovernmental Agreement:  Residential energy efficiency programming and workforce development initiatives.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Coconino County for Living Cities grant funds in the amount of $58,144.00.

 

 

G.

Consideration of Intergovernmental Agreement:  Bicycle safety education and encouragement.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the Coconino County Public Health Services District for an amount of up to $7,000.00 in Safe Routes to Schools Program grant funds awarded to the District.

 

 

H.

Consideration of Intergovernmental Agreement:  Right turn lane at Route 40 (E. Route 66) and Steves Boulevard.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the State of Arizona and the City of Flagstaff on behalf of the Flagstaff Metropolitan Planning Organization (FMPO) utilizing Federal Surface Transportation Program pass-through funds in an amount not to exceed $226,000.00.

 

 

I.

Consideration of Intergovernmental Agreement:  Election services for the November 2, 2010 Special Bond Authorization Election.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the Coconino Council Recorder’s Office at a cost of $1.00 per registered voter, plus actual costs incurred for outreach and other administrative services.

 

 

J.

Consideration of Change Order No. 2:  Jay Lively Ice Rink reconstruction project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Change Order No. 2 with Loven Contracting, Inc., in the amount of $60,728.82; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

K.

Consideration of Ratification of Grant Agreement:  Fiscal Year 2010 Airport Improvement Program.

 

 

RECOMMENDED ACTION:

Ratify the grant agreement with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $1,223,613.00 for snow removal equipment, airport pavement marking improvements, south parallel Taxiway A reconstruction design, and airfield electrical upgrades Phase 1 design.

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Liquor License Application:  Meghann Miller, “Vino Loco”, 22 East Birch Street, Person and Location Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration of Liquor License Application:  Charles Hoyt, “Louie’s Chicken Shack”, 2116 E. Route 66, Series 07, Person and Location Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Annual Service Agreement:  Lobbying services.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the agreement with Landry Creedon & Associates, Inc., in the amount of $40,000.00 per year, plus applicable expenses billed at cost; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration of Resolution No. 2010-48:  A resolution authorizing the creation of a Beautification in Action Grants program for an amount not to exceed Twelve Thousand, Five Hundred Dollars and authorizing the Beautification and Public Art Commission to implement and oversee the program.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2010-48 by title only.

Adopt Resolution No. 2010-48.

 

 

C.

Consideration of Policy Discussion:  Proposed water and wastewater capacity fees.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

 

D.

Consideration of Resolution No. 2010-50:  A resolution of the City Council of the City of Flagstaff, Arizona, declaring as a public record that certain document filed with the City Clerk entitled “2010 Amendments to Flagstaff City Code, Title 7, Chapters 7-01, 7-02, and 7-03, Health and Sanitation to Update System Capacity Fees, and User Fees, and Service Fees.”

 

 

 

RECOMMENDED ACTION:

(1)

Read changes to the “2010 Amendments to the Flagstaff City Code, Title 7, Chapters 7-01, 7-02, and 7-03, Health and Sanitation to update System Capacity Fees, and User Fees, and Service Fees” into the record, if any.

 

 

 

(2)

Move to amend the “2010 Amendments to the Flagstaff City Code, Title 7, Chapters 7-01, 7-02, and 7-03, Health and Sanitation to update System Capacity Fees, and User Fees, and Service Fees” as read into the record.

 

 

 

(3)

Read Resolution No. 2010-50 by title only.

 

 

 

(4)

Adopt Resolution No. 2010-50.

 

 

E.

Consideration of Ordinance No. 2010-23:  An ordinance of the City Council of the City of Flagstaff, Arizona, adopting the “2010 Amendments to the Flagstaff City Code, Title 7, Chapters 7-01, 7-02, and 7-03, Health and Sanitation to Update System Capacity Fees, User Fees, and Service Fees”.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-23 for the first time by title only.

 

 

F.

Consideration of Ordinance No. 2010-08:  An ordinance amending Section 5-01-001-0003 of the Flagstaff City Code regarding fire protection services in county islands and other selected unincorporated property.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2010-08 for the first time by title only.

 

 

(2)

Move to consider the reading of Ordinance No. 2010-08 for the final time by title only (requires unanimous affirmative vote).

 

 

(3)

Upon the unanimous vote above, move to read Ordinance No. 2010-08 for the final time by title only.

 

 

(4)

Adopt Ordinance No. 2010-08

 

G.

Consideration of Bids:  Cherry Avenue drainage improvement project, Phase 1.

 

 

 

RECOMMENDED ACTION:

Reject all bids submitted and authorize staff to re-bid the project.

 

 

H.

Consideration of Ordinance No. 2010-04:  An ordinance amending Title 6, Police Regulations, Chapter 6-01, General Offenses, by repealing Section 6-01-001-0017, Water Flowing Upon Streets.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-04 for the final time by title only.

Adopt Ordinance No. 2010-04.

 

 

I.

Consideration of Ordinance No. 2010-09:  An ordinance amending Title 1, Administration, Chapter 1-15, Municipal Court, by adding Section 1-15-001-0011, Civil Enforcement Procedures.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-09 for the final time by title only.

Adopt Ordinance No. 2010-09.

 

 

J.

Consideration of Ordinance No. 2010-13:  An ordinance amending Title 1, Chapter 1-24, “Insurance” by revising procedures related to administration of the Self-Insurance Trust Fund.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-13 for the final time by title only.

Adopt Ordinance No. 2010-13.

 

 

K.

Consideration of Ordinance No. 2010-22:  An ordinance transferring Flagstaff City Code Sections 9-02-001-0015, Damage to Sidewalks, 9-02-001-0019, Unnecessary Vehicle Noise, and 9-02-001-0020, Restriction of Trucks and Heavy Vehicular Traffic, to Chapter 9-01, Traffic Code; renumbering and remaining 9-02-001-0015, Damage to Sidewalks, as 9-01-001-0009, Repairing Vehicles on Sidewalks Prohibited, renumbering 9-02-001-0019, Unnecessary Vehicle Noise, as 9-01-001-0010, Unnecessary Vehicle Noise, and 9-02-001-0020, Restriction of Trucks and Heavy Vehicular Traffic, as 9-01-001-0011, Restriction of Trucks and Heavy Vehicular Traffic; and repealing Chapter 9-02, Miscellaneous Traffic Regulations.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-22 for the final time by title only.

Adopt Ordinance No. 2010-22.

 

 

L.

Consideration of Applicants for Appointments:  Historic Preservation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a partial at-large term expiring December, 2011; one appointment each to an at-large term, a professional term, and an historic property owner term, all expiring December, 2012.

 

 

M.

Consideration of Applicants for Appointments:  Beautification and Public Art Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make the six appointments as outlined in the staff summary.

 

 

N.

Consideration of Appointments:  Councilmember liaisons to various public bodies.

 

 

 

RECOMMENDED ACTION:

Make Council liaison appointments to the appropriate public bodies.

 

 

8.      DISCUSSION ITEMS

 

No items were submitted.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT