|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

FEBRUARY 15, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Sustainability Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring October, 2013.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration and Action on Liquor License Application:  Glenn Kvidahl, “1899 Restaurant”, 307 W.  Dupont Drive, Series 05, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

B.

Consideration and Action on Liquor License Application:  Don Grosvenor, “Café Pickles” 7 N. San Francisco St., Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

C.

Consideration and Action on Liquor License Application:  Ronald Getto, “Starlite Lanes”, 3406 E. Route 66, Series 6, Person Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Action on Reclaim Water Connection Rebates:  Flagstaff Unified School District and Lone Tree Investment, LLC.

 

 

 

RECOMMENDED ACTION:

Approved rebate payments to Flagstaff Unified School District in the amount of $2,403.15 and to Lone Tree Investments, LLC, in the amount of $107,495.19.

 

 

B.

Consideration and Action on Construction Contract: East Route 66 streetscape and Flagstaff Urban Trails System improvement project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with LP’s Excavating in the total amount of $290,447.56, which includes additive alternative #1 in the amount of $5,752.50, with a 100-calendar day time period and a $20,000.00 contract allowance;

 

 

 

(2)

Approve change order authority in the amount of $27,045.00 (10% of the bid contract amount, less allowance) for unanticipated additional costs; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Action on Construction Contract:  Cherry Avenue drainage improvements.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Eagle Mountain Construction, Inc., in the amount of $459,434.50;

 

 

 

(2)

Authorize change order in the amount of $68,915.00 (15%) to cover potential costs associated with unanticipated items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Ordinance No. 2010-33:  An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code Title 1, Chapter 14, Personnel System, to adopt revisions of the Flagstaff Employee Handbook of Regulations and provisions regarding the Employee Advisory Committee.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2010-33 for the final time by title only.

Adopt Ordinance No. 2010-33.

 

 

B.

Consideration and Adoption of Ordinance No. 2011-02:  An ordinance adopting that certain document entitled “2011 Amendments to the Flagstaff City Code, Chapter 10-08, Signs and Lighting, to Provide Revised Standards for ‘The Flagstaff Auto Park District Area of Special Designation’,” and thereby amending Title 10, Land Development Code, of the City Code of the City of Flagstaff by amending Chapter 10-08, Signs and Lighting.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-02 for the final time by title only.

Adopt Ordinance No. 2011-02.

 

 

C.

Consideration and Adoption of Resolution No. 2011-07:  A resolution of the Mayor and City Council of the City of Flagstaff, Arizona, approving the transfer of control of the cable television license.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-07 by title only.

Adopt Resolution No. 2011-07.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Special Council Meeting of May 11, 2010, and Regular Councilmember Meeting of February 1, 2011.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

A.

Consideration of and Action on Public Hearing:  Proposed amendments to City Code Title 10, Land Development Code, to provide for the use of land for registered non-profit medical marijuana dispensaries and the use, sale, growth, and cultivation of medical marijuana.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

B.

Consideration and Adoption of Resolution No. 2011-13:  A resolution designating the document entitled “2011 Amendments to the Flagstaff City Code, Title 10, Land Development Code; Chapter 10-02; Establishment of Zoning Districts, Chapter 10-03, Use Regulations; and Chapter 10-14, Definitions, to provide for the use of land for registered nonprofit medical marijuana dispensaries and the growth, cultivation , and use of medical marijuana” as a public record.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-13 by title only.

Adopt Resolution No. 2011-13.

 

 

C.

Consideration and Possible Adoption of Ordinance No. 2011-03:  An ordinance of the City of Flagstaff adopting the “2011 Amendments to the Flagstaff City Code, Title 10, Land Development Code, Chapter 10-02, Establishment of Zoning Districts; Chapter 10-03, Use Regulations; and Chapter 10-14, Definitions, to Provide for the Use of Land for Registered Non-profit Medical Marijuana Dispensaries and the Growth, Cultivation and Use of Medical Marijuana” thereby amending Title 10, Land Development Code, Section 10-02-005-0013, C-2-E, Community Commercial District Established; Section 10-02-005-0018, I-1-E, Restricted Industrial District Established; Section 10-03-001-0003, Table of Permitted Uses; Section 10-03-006-0001, Detailed Use Regulations; and Division 10-14-004, Definitions, to provide for the use of land for registered nonprofit medical marijuana dispensaries and the growth, cultivation, and use of medical marijuana; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-03 for the first time by title only.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration of and Action on Purchase under the Strategic Alliance for Volume Expenditures (S.A.V.E.) Contract:  Well drilling for the Flagstaff shallow wells project at Red Gap Ranch.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the purchase of services from Layne Christensen Company under the S.A.V.E. contract in the amount of $1,551.160.00, plus change order authority in the amount of $232,674.00 (15%) to cover potential costs associated with unanticipated items of work; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration and Adoption of Resolution No. 2011-10:  Resolution of the Mayor and Council of the City of Flagstaff, Arizona, declaring, for purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the purchase of a public safety/city operations communication system, street/utility improvements, and Red Gap well development.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-10 by title only.

Adopt Resolution No. 2011-10.

 

 

C.

Consideration of Resolution No. 2011-12:  A resolution of City Council of the City of Flagstaff, Arizona, amending Resolution No. 2010-34, establishing a Fiscal Year 2011/2012 Citizens’ Budget Task Force, by adding quorum provisions.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-12 by title only.

Adopt Resolution No. 2011-12.

 

 

D.

Consideration and Approval of Amendments to Draft Zoning Code:  Division 10-30.20, Affordable Housing Incentives; Division 10-30.40, Community Benefit Program; Division 10-30.50, Public Improvements; Division 10-30.60, Site Planning Design Standards; and Division 10-30.80, Traditional Neighborhood Community Plans of Chapter 10-30, General to All.

 

 

 

RECOMMENDED ACTION:

Approve the amendments listed in the staff summary attachment.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  New procurement language for Requests for Statement of Qualifications (RSOQs).

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

 

B.

Consideration/Discussion:  New Zoning Code policy discussion, Division 10-30.70, “Heritage Preservation”.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT