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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MARCH 1, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Heritage Preservation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one historic property owner appointment and one at-large appointment, both to terms expiring December, 2013.

 

 

B.

Consideration of Applicants for Appointments:  Library Board.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make one appointment to a term expiring November, 2013; and ratify the appointment of Harriet Young.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

None.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Audited Financial Reports:  Period ending June 30, 2010.

 

 

 

RECOMMENDED ACTION:

Approve the June 30, 2010 Comprehensive Annual Financial Report and the Single Audit Report and Schedule as recommended by the Audit Committee.

 

 

B.

Consideration and Approval of Construction Contract:  East Route 66 streetscape and Flagstaff Urban Trails System improvement project.

 

 

 

RECOMMENDED ACTION:

(1)

Move to take off the table.

 

 

 

(2)

Approve the contract with LP’s Excavating in the total amount of $290,447.56, which includes additive alternate #1 in the amount of $5,572.50, plus a $20,000.00 contract allowance and a 100-calendar-day contract period;

 

 

 

(3)

Authorize change order authority in the amount of $27,045.00 (10% of the contract amount less allowance) for unanticipated additional costs; and

 

 

 

(4)

Authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Approval of Intergovernmental Agreement:  Disposal of illegally dumped waste and abandoned vehicles, escaped and windblown litter; and enforcement of illegal dumping regulations on National Forest Service lands, at or near the Cinder Lake Landfill.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the United States Department of Agriculture, Forest Service, Coconino National Forest, for a five-year period in the amount of $8,630.00 per year.

 

 

D.

Consideration and Approval of Intergovernmental Agreement:  Fire protection services.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with Lockett Ranches Fire District.

 

 

E.

Consideration and Approval of Construction-Manager-at-Risk Contract:  2011 street maintenance program.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction-Manager-at-Risk Contract with C and E Paving and Grading, LLC in an amount not to exceed $836,100.00 for Guaranteed Maximum Price (GMP) #4, and an amount not to exceed $1,063,925.00 for GMP #5;

 

 

 

(2)

Authorize change order authority of 5% each for GMP #4 in the amount of $41,805.00 and for GMP #5 in the amount of $53,196.00 to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Adoption of Resolution No. 2011-15:  A resolution approving an intergovernmental agreement between the State of Arizona Department of Transportation and the City of Flagstaff for Federal Highway Administration Transportation Enhancement Activities funds for the design and construction of roadway median and edge improvements on Woodlands Village Boulevard from West Route 66 to Beulah Boulevard.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-15 by title only.

Adopt Resolution No. 2011-15.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

9.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

 

Consideration of Approval of Minutes:  Special Council Meeting of May 25, 2010, and Regular Council Meeting of February 15, 2011.

 

 

 

RECOMMENDED ACTION:

Approve the Minutes as submitted/correct.

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

(a)

Presentation of Proclamation:  Greek Heritage Month.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

 

A.

Consideration of Action on Public Hearing (PC REZ 2011-001:  Rezoning of approximately .98 acres located at 510 South San Francisco Street from RM-M-E, Multi-Family Residential District Established to UC, Urban Commercial District.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2011-04:  An ordinance rezoning approximately .98 acres of real property located at 510 South San Francisco Street from “RM-M-E”, Multi-Family Residential District – Established, to “UC”, Urban Commercial District.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-04 for the first time by title only.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Adoption of Resolution No. 2011-09:  A resolution approving guidelines for special events within the City of Flagstaff.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-09 by title only.

Adopt Resolution No. 2011-09.

 

 

B.

Consideration and Approval of Service Agreement:  U.S. 180 winter congestion mitigation study.

 

 

 

RECOMMENDED ACTION:

Approve the agreement for service with HDR Engineering, Inc. in the amount of $131,996.00 and authorize the City Manager to execute the necessary documents.

 

 

C.

Consideration and Approval of Amendments to the Draft Zoning Code:  Division 10-30.20, Affordable Housing Incentives; Division 10-30.40, Community Benefit Program; Division 10-30.50, Public Improvements; Division 10-30.60, Site Planning Design Standards; and Division 10-30.80 , Traditional Neighborhood Community Plans of Chapter 10-30, General to All.

 

 

 

RECOMMENDED ACTION:

Approve the amendments listed in the staff summary attachment.

 

 

D.

Consideration and Adoption of Resolution No. 2011-14::  A resolution of the Flagstaff City Council urging the State of Arizona Game and Fish Commission to relocate the proposed shooting range at Foster Ranch to a site that will not jeopardize Walnut Canyon National Monument.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-14 by title only.

Adopt Resolution No. 2011-14.

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Review of proposed text amendments to Draft Zoning Code, Division 10-20.50, Amendments to the Zoning Code Text and the Zoning Map.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

 

B.

Consideration/Discussion:  Review of Draft Zoning Code, Division 10-30.30, Heritage Preservation.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction.

 

 

C.

Consideration/Discussion:  United States Conference of Mayors Civility Accord.

 

 

 

RECOMMENDED ACTION:

None.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT