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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MAY 3, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

a.

Presentation of Law Day Proclamation.

 

 

b.

Open Call to the Public.

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

 

A.

Consideration of Applicants for Appointments:  Transportation Commission.  [The City Council may vote to discuss this matter in executive session pursuant to A.R.S. §38-431.03(A)(1).  The names of the applicants may be obtained by contacting the City Clerk.]

 

 

 

RECOMMENDED ACTION:

Make two appointments to terms expiring July, 2013, and two appointments to terms expiring July, 2014.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration of Liquor License Application:  Mark Wagner, “Flagstaff Butler Chevron”, 2295 E. Butler Ave., Series 09, Person Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Amendment One to Service Agreement:  Shelter Services.

 

 

 

RECOMMENDED ACTION:

Approve Amendment One with Flagstaff Shelter Services for Community Development Block Funds in the amount of $124,000.00 for building acquisition.

 

 

B.

Consideration and Approval of Subrecipient Agreement:  Translational Genomics Research Institute (TGen) North facility expansion.

 

 

 

RECOMMENDED ACTION:

Approve the Subrecipient Agreement with the Translational Genomics Institute (TGen) North for American Recovery and Reinvestment Act of 2009 pass-through grant funding in the amount of $80,000.00.

 

 

C.

Consideration and Approval of Construction Contract:  Sunnyside Phase V-B improvement project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with RTR Paving in the amount of $484,990.00, including a $40,000.00 contract allowance and a contract period of 120 calendar days;

 

 

 

(2)

Approve change order authority in the amount of $44,500.00 (10% of the contract amount, less allowance) for unanticipated additional work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Construction Contract:  Fourth Street and Sparrow Avenue traffic signal project.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with Woodruff Construction in the amount of $228,694.37, which includes Alternate Item #1 in the amount of $4,603.20, plus an $18,880.00 contract allowance and a contract period of 75 calendar days;

 

 

 

(2)

Approve change order authority in the amount of $21,000.00 (10% of the contract amount less contract allowance) for unanticipated additional costs; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Construction-Manager-At-Risk Design Contract:  Taxiway “A” rehabilitation and electrical upgrades.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the Construction-Manager-At-Risk contract with Royal-Banicki Joint Venture in an amount not to exceed $40,964.93, subject to approval of the Federal Aviation Administration and Arizona Department of Transportation, Multi-Modal Division;

 

 

 

(2)

Approve change order authority in the amount of $2,048.25 (5%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

F.

Consideration and Approval of Assignment and Transfers of Contracts:  Lobbying services.

 

 

 

RECOMMENDED ACTION:

Approve assignment and transfer of contracts from Landry Creedon and Associates Inc. to Nexxus Consulting, LLC.

 

 

G.

Consideration and Approval of Intergovernmental Agreement:  Trash and recycling services.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the City of Williams per the terms outlined in the staff summary attachment.

 

 

H.

Consideration and Approval of Intergovernmental Agreement:  Recycling services.

 

 

 

RECOMMENDED ACTION:

Approve the Intergovernmental Agreement with the City of Winslow per the terms outlined in the staff summary attachment.

 

 

6.     ROUTINE ITEMS

 

No items were submitted.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

 

RECONVENE REGULAR MEETING

 

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

 

9.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes:  Regular Council Meeting of April 5, 2011 and Special Council Meeting of September 2, 2010.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected. 

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

No items were submitted.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Possible Adoption of Ordinance No. 2011-06:  An ordinance of the Council of the City of Flagstaff amending Flagstaff City Code, Title 2, Chapter 2-08, Commission on Diversity Awareness, Section 2-08-001-0002, Creation of Commission; Section 2-08-001-0005, Meetings, Attendance, to add two alternate members, and redefine quorum requirements and role of alternate members.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-06 for the first time by title only.

 

 

B.

Consideration and Possible Adoption of Ordinance No. 2011-07:  An ordinance amending Title 3, “Business” of the Flagstaff City Code by adding a new Section 3-01-001-0012, “Exemptions”.

 

 

 

RECOMMENDED ACTION:

(1)

Read Ordinance No. 2011-07 for the first time by title only.

 

 

 

(2)

Move to consider the reading of Ordinance No. 2011-07 for the final time by title only.  (Requires unanimous affirmative vote.)

 

 

 

(3)

Move to read Ordinance No. 2011-07 for the final time by title only.

 

 

 

(4)

Adopt Ordinance No. 2011-07.

 

 

C.

Consideration and Approval of Amendments to the Draft Zoning Code:  Chapter 10-40 (Specific for Zones).

 

 

 

RECOMMENDED ACTION:

Approve the amendments listed in the staff summary attachment.

 

 

D.

Consideration and Adoption of Resolution No. 2011-21:  A resolution approving the City of Flagstaff 2011/2012 Annual Action Plan and authorizing its submission to the United States Department of Housing and Urban Development.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-21 by title only.

Adopt Resolution No. 2011-21.

 

 

15.    DISCUSSION ITEMS

 

No items were submitted.

 

 

16.    PUBLIC PARTICIPATION

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

18.    ADJOURNMENT