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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

JUNE 21, 2011

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

1.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

2.      PUBLIC PARTICIPATION.

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

None.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

 

A.

Consideration and Approval of Liquor License Application:  Michael Fleming, “Courtyard by Marriott”, 2650 S. Beulah Blvd., Series 11, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

B.

Consideration and Approval of Liquor License Application:  Nilay Patel, “Aspen Inn Suites”, 1008 E. Route 66, Series 07, Person Transfer.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

C.

Consideration and Approval of Liquor License Application:  Michael Fleming, “Springhill Suites”, 2455 S. Beulah Blvd., Series 10, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

D.

Consideration and Approval of Liquor License Application:  John Vanlandingham, “Mix,” 120 N. Leroux St., #104, Series 12, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Sole Source Purchase:  Advertising for the Convention and Visitors Bureau.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the purchase from Arizona Republic/ AZCentral.com in an amount not to exceed $85,000.00 and from AdReady/BlueKai in an amount not to exceed $85,000.00; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration and Approval of Bid:  Lignin sulfonate.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Desert Mountain Corporation in the amount of $.73 per gallon, plus applicable tax and freight.

 

 

C.

Consideration and Approval of Bid:  Granular de-icer.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Desert Mountain Corporation in the amount of $40.00 per ton, plus applicable tax and freight.

 

 

D.

Consideration and Approval of Bid:  Snowblower.

 

 

 

RECOMMENDED ACTION:

Approve the bid from Wausau Equipment through Balar Equipment in the amount of $507,500.00, plus applicable tax.

 

 

E.

Consideration and Approval of Lease:  City-owned property located at 311 W. Cherry Avenue.

 

 

RECOMMENDED ACTION:

Approve the lease with Catholic Charities Community Services, Inc., for rents to the City in the amount of $1,300.00 per month.

 

F.

Consideration and Approval of Amendment One to Service Agreement:  Homebuyer/owner services, Izabel Homes Phase 2.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment One with BOTHANDS, Inc., in the amount of $15,540.00, plus sales proceeds of 5% from the successful sales of Izabel Homes units; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

G.

Consideration and Approval of Amendment No. 2 to Design Services Agreement:  Inner Basin pipeline relocation (Wilderness Area to existing right-of-way).

 

 

RECOMMENDED ACTION:

(1)

Approve Amendment No. 2 with Hunter Contracting for a guaranteed maximum price of $31,209.00 and a contract completion time of 30 calendar days; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

H.

Consideration and Approval of Construction-Manager-At-Risk Contract:  Taxiway A rehabilitation and electrical upgrades.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction-manager-at-risk contract with Royal Southwest and J. Banicki Construction, Inc., dba Royal-Banicki Joint Venture, in an amount not to exceed $3,193,908.50 for Guaranteed Maximum Price #1, subject to approval by the Federal Aviation Administration and the Multi-Modal division of the Arizona Department of Transportation;

 

 

 

(2)

Approve change order authority in the amount of $159,695.43 (5%) to cover potential costs associated with unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

I.

Consideration and Approval of Construction Contract:  Schultz fire flood mitigation berm construction.

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with SBD INC. in the amount of $703,450.00;

 

 

(2)

Approve change order authority in the amount of $506,801.00 to cover costs associated with unanticipated or additional items of work; and

 

 

(3)

Authorize the City Manager to execute the necessary documents.

J.

Consideration and Approval of Property/Casualty Insurance Renewal:  For the period of July 1, 2011, to June 30, 2012.

 

 

 

RECOMMENDED ACTION:

Approve the insurance renewal proposal from Willis of Arizona in an amount not to exceed $1,026,118.00, including brokerage fees.

 

 

K.

Consideration and Approval of Submission:  2012 League of Arizona Cities and Towns legislative resolutions.

 

 

 

RECOMMENDED ACTION:

Approve the submittal of the City of Flagstaff’s proposed resolutions.

 

 

L.

Consideration and Approval of Co-Sponsorship:  2012 League of Arizona Cities and Towns legislative resolutions.

 

 

 

RECOMMENDED ACTION:

Approve select resolutions from other Arizona communities for co-sponsorship by the City of Flagstaff.

 

 

6.     ROUTINE ITEMS

 

 

A.

Consideration and Approval of Subrecipient Agreement:  Governor’s Office of Economic Recovery Funds pass-through funding.

 

 

RECOMMENDED ACTION:

Approve the subrecipient agreement with Southwest Windpower, Inc., for Governor’s Office of Economic Recovery Funds pass-through funding in the amount of $700,000.00 for equipment purchases.

 

7.     RECESS

 

 

5:30 P.M. SPECIAL COUNCIL MEETING

 

 

CALL TO ORDER.

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

A.     ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

B.

Consideration of and Action on Public Hearing:  Truth in Taxation, proposed Fiscal Year 2011-2012 budget and property tax levy.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

 

C.

Consideration and Approval:  Property tax level.

 

 

 

RECOMMENDED ACTION:

Approve, by roll call vote, the proposed change in property tax level as required through the Truth in Taxation disclosure.

 

 

D.

Consideration and Adoption of Resolution No. 2011-26:  A resolution for the adoption of the budget for Fiscal Year 2011-2012; and declaring an emergency.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2011-26 by title only.

Adopt Resolution No. 2011-26.

 

 

ADJOURNMENT OF SPECIAL COUNCIL MEETING.

 

 

5:30 P.M. MEETING

 

 

RECONVENE REGULAR MEETING

 

 

8.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

9.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BABBOTT           

COUNCILMEMBER BREWSTER           

 

COUNCILMEMBER EVANS           

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

 

 

10.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

11.    PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speak.  At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

None.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Possible Adoption of Ordinance No. 2011-10:  An ordinance of the Council of the City of Flagstaff amending Flagstaff City Code, Title 1, Chapter 1-15, Fees to be Charged by the City Court; Section 1-15-001-0008 and Section 1-15-001-0009, Establishment of Funds and Allocation of Fees.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2011-10 for the first time by title only.

 

 

B.

Consideration and Approval of Amendments to the Draft Zoning Code:  Preamble; Division 10-20.30, Common Procedures Hearings; Division 10-20.40, Permits and Approvals; Division 10-20.50, Amendments to the Zoning Code Text and the Zoning Map; Division 10-20.60, Nonconforming Provisions; Division 10-30.20, Affordable Housing Incentives; Division 10-30.60, Site Planning Standards; Division 10-30.70, Residential Sustainable Building Standards; Division 10-40.40 (Transect Zones); Division 10-40.60, Specific to Uses; Division 10-50.100, Sign Standards; Chapter 10-60, Specific to Thoroughfares; Chapter 10-70, Specific to Civic Spaces; Chapter 10-80, Definitions; Chapter 10-90, Maps; and Appendices.

 

 

 

RECOMMENDED ACTION:

Approve the amendments as listed in the staff summary attachments.

 

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Selection of Councilmember representative(s) to external agencies.

 

 

 

 

RECOMMENDED ACTION:

Choose a Councilmember  representative to serve on the Northern Arizona Council of Governments (NACOG) and the Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) boards.

 

 

 

B.

Consideration/Discussion of Revisions to the State Voter Districts.

 

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

 

16.    PUBLIC PARTICIPATION

 

 

 

17.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

 

FOR FUTURE AGENDA ITEMS

 

 

 

18.    ADJOURNMENT