|      |   

Go To Search
I Want To...
Click to Home

 

View Other Items in this Archive | View All Archives | Printable Version

AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

NOVEMBER 17, 2009

 

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

5:30 P.M.

 

CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

 

1.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

2.      ROLL CALL

 

 

 

 

MAYOR PRESLER           

VICE MAYOR WHITE           

COUNCILMEMBER BREWSTER         

COUNCILMEMBER EVANS         

 

 

COUNCILMEMBER HAUGHEY         

COUNCILMEMBER OVERTON         

COUNCILMEMBER SWANSON        

 

 

3.      APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration of Minutes: Regular Council Meeting and Special Flood Plain Board Meeting of October 20, 2009.

 

RECOMMENDED ACTION:  Approve the minutes as submitted/corrected.

 

 

4.      PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  If you wish to address the Council during Public Participation, it is not necessary to fill out a comment card.

 

If you wish to address the Council at tonight's meeting on an item that is on the agenda, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

5.      CONSENT AGENDA

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration of Service Agreement:  Water law and water rights litigation.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the service agreement with Lee Storey, currently practicing law with Ballard Spahr, at the rates and prices listed in the staff summary attachment; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

B.

Consideration of Intergovernmental Agreement:  Monitoring and enforcement of installation of manufactured housing, factory-built buildings, and accessory structures.

 

 

 

RECOMMENDED ACTION:

Approve intergovernmental agreement with the Office of Manufactured Housing

 

 

C.

Consideration of Intergovernmental Agreement: Southside streetscape improvements.

 

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with the Arizona Department of Transportation Enhancement Grant funds in the amount of $500,000.00 toward a total project cost of $1,177,998.00, with a City share in the amount of $677,998.00, plus a 10% contingency of the total project cost.

 

 

6.     PUBLIC HEARING ITEMS

 

 

A.

Consideration of Liquor License Application:  Meghann Miller, “Vino Loco”, 120 North Leroux Street, Suite 105, Series 10, New License.

 

 

 

RECOMMENDED ACTION:

Open the public hearing.

Receive citizen input.

Close the public hearing.

 

The City Council has the option to:

 

 

 

(1)

Forward the application to the State with a recommendation for approval;

 

 

 

(2)

Forward the application to the State with no recommendation; or

 

 

 

(3)

Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

 

 

7.      REGULAR AGENDA

 

 

A.

Consideration of Removal of Commission Member Due to Absence: Disability Awareness Commission.

 

 

 

RECOMMENDED ACTION:

Remove Commissioner Garner.

 

 

B.

Consideration of Intergovernmental Agreement:  Flagstaff City-Coconino County Public Library Board.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the intergovernmental agreement with Coconino County.

 

 

 

 

(2)

Appoint the members of the existing City Library Board to the new Flagstaff City-Coconino County Public Library Board created by the intergovernmental agreement.

 

 

C.

Consideration of Ordinance No. 2009-26:  An ordinance of the Council of the City of Flagstaff repealing Chapter 2-02 of the City’s Code of ordinances regarding the Flagstaff City-Coconino County Library Board.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-26 for the first time by title only.

Read Ordinance No. 2009-26 for the final time by title only.

Adopt Ordinance No. 2009-26.

 

 

D.

Consideration of Ordinance No. 2009-39:  An ordinance authorizing the City of Flagstaff to enter into a Development Agreement with Laurie J. Nemec and Frank A. Nemec, Jr., Trustees, Thomas J. Olmsted, Bishop of the Roman Catholic Church of the Diocese of Phoenix, CLT Clark Family, L.L.C., and Gemini Flagstaff, L.L.C. for the exchange of land on the north side of Route 66 across from Enterprise Avenue to acquire land for a fire station, other land transactions for rights of way and various easements, and cost apportionment for construction of Ponderosa Parkway.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-39 for the final time by title only.

Adopt Ordinance No. 2009-39.

 

 

E.

Consideration of Resolution No. 2009-49:  A resolution approving an agreement for the waiver of claims for diminution in value of property applicable to property located at 1600 East Route 66.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2009-49 by title only.

Adopt Resolution No. 2009-49.

 

 

F.

Consideration of Ordinance No. 2009-35:  An ordinance rezoning approximately 28 acres of an existing 107 acre parcel located at 1600 East Route 66 from RR, Rural Residential Zoning District to HR, High Density Residential Zoning District (Conditional).

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-35 for the final time by title only.

Adopt Ordinance No. 2009-35.

 

 

G.

Consideration of Amendment No. 4 to Design/Build Agreement:  Ponderosa Parkway.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the amendment with FCI Constructors, Inc. to accept guaranteed maximum price No. 4 for a portion of Ponderosa Parkway in the amount of $1,757,248.00, which includes a contract allowance of $70,427.00, and a contract time of 150 calendar days; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

H.

Consideration of Amendment No. 5 to Design/Build Agreement:  Flagstaff Fire Station No. 2.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the amendment with FCI Constructors, Inc. to accept guaranteed maximum price No. 5 for Fire Station No. 2 site work in the amount of $934,766.00, which includes a contract allowance of $37,330.00, and a contract time of 90 calendar days; and

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

I.

Consideration of Confirming Design Contract Change Order No. 1:  Fire Station relocation program.

 

 

 

RECOMMENDED ACTION:

(1)

Approve Confirming Change Order No.1 with FCI Constructors, Inc. in the amount of $78,913.72 for Fire Station No. 2.

 

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

 

J.

Consideration of Ordinance No. 2009-36:  An ordinance of the City Council of the City of Flagstaff, Arizona, amending the City of Flagstaff Personnel Policies, adding Section 1-10-060, “Meet and Confer”, implementing a process for management and employees to meet and confer in good faith with respect to certain topics such as wages, hours, and other terms of employment.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-36 for the final time by title only.

Adopt Ordinance No. 2009-36.

 

 

K.

Consideration of Ordinance No. 2009-37:  An ordinance of the City Council of the City of Flagstaff repealing Flagstaff City Code Title 1, Chapter 14, Section 1-14-001-0006, “Employee Advisory Committee”, and amending the City of Flagstaff Personnel policies, adding Section 1-10-070, “Employee Advisory Committee”, and replacing the same with new and updated provisions on the creation of the Employee Advisory Committee, its mission, purpose, and objectives governing the same.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-37 for the first time by title only.

 

 

L.

Consideration of Ordinance 2009-40:  An ordinance authorizing the tender of real property at the intersection of Forest Avenue and Fort Valley Road to the Arizona Department of Transportation for public right-of-way purposes.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2009-40 for the first time by title only.

 

 

8.      DISCUSSION ITEMS

 

 

 

a.

Discussion of Cancellation of December 22 and December 29, 2009 Work Sessions.

 

 

9.      PUBLIC PARTICIPATION

 

 

10.    INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF,

 

 

REQUESTS FOR FUTURE AGENDA ITEMS

 

 

11.    ADJOURNMENT