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Leaves and Holidays
Holidays
Employees are paid for 11 holidays per year, including one floating holiday that may be used anytime each calendar year. There is no carry-over of the floating holiday to the next calendar year. Paid holidays are:
  • New Years Day: January 1
  • Martin Luther King Day: third Monday in January
  • President's Day: third Monday in February
  • Memorial Day: Last Monday in May
  • Independence Day: July 4
  • Labor Day: First Monday in September
  • Veteran's Day: November 11
  • Thanksgiving Day: 4th Thursday in November
  • Day After Thanksgiving: Day after fourth Thursday in November
  • Christmas Day: December 25
  • Floating Holiday, which must be used by December 31 of each calendar year (with prior approval from the Division Head). The Floating Holiday, if not used by December 31, may not be carried over into the next calendar year.

If a holiday falls on a Saturday, the preceding Friday is observed; if a holiday falls on a Sunday, the following Monday is observed.

City employees receive the holiday off with pay unless they are shift workers. If the holiday falls on a shift worker's scheduled day to work, they will receive holiday pay plus time and one half for the actual hours worked. If the holiday falls on a shift worker's scheduled day off, they will earn holiday compensatory time to take at a later date.

In order to be paid for a holiday, employees may not take an unpaid work day the day prior to or after the holiday.

Sick Leave
Employees accrue 12 paid sick leave days per year. Six of these days are available immediately for illness. Employees are allowed to utilize earned sick leave to care for dependents in the case of an emergency situation or a serious health condition that has resulted in an extended medical illness or injury.

Personal Sick Leave Day
Two personal days per calendar year may be used for any personal reason. These days are deducted from the sick leave balance. If an employee chooses not to use their personal days, the days remain in the employee's sick leave accrual balance. However, the employee cannot accumulate personal days to have more than two per year.

Paid Time Off
The 2009/2010 Fiscal Year budget included a 1.2% pay cut for all City of Flagstaff Employees. Three days of paid time off accompany this pay decrease. The days off are available for use from July 1, 2009 until June 30, 2010, or until the pay cut is restored, whichever happens first.

Vacation
Employee Years of Service
Number of Days Earned Per Year
Classified
Exempt
1-4
  11
5-9
  13
10-14
1-4
16
15-19
5-9
18
20-24
10-14
21
25-29
15-19
23
30+
20-24
26
  25-29
28
  30+
31
Tenured and tenure eligible part-time employees earn vacation on a pro-rata basis.

Bereavement
Benefit-eligible employees may be granted up to five workdays of bereavement leave in the event of the death of a member of an employee's immediate family.

Jury Duty
In order to receive their regular pay while serving on jury duty, employees must submit the pay received for jury duty services.

Military
Thirty days of leave will be paid for military or National Guard duty during a two-year period. Pay from both agencies for the 30 days may be kept by the employee.

USERRA
The Uniformed Services Employment and Re-Employment Rights Act (USERRA) protects the job rights of individuals who voluntarily or involuntarily leave employment positions to undertake military service.

Past and present members of the uniformed services, as well as applicants to the uniformed services, may not be denied reemployment, retention in employment, promotion or any benefit of employment because of this status under the law.

Leave Without Pay
An employee may take leave without pay for up to one year with approval of the City Manager.

Family Medical Leave Act (FMLA)
The City adheres to the federal Family and Medical Leave Act of 1993, and amendments effective January 2009.

Emergency Leave Donation

Employees can donate vacation and compensation time to other employees who have exhausted all leave due to a catastrophic illness. Donated leave may assist in alleviating some of the financial burden that an employee may incur when an employee, employee's spouse, or dependent children see Article 1-50-100 in the Employee Handbook (and addendum) for more information. For more information on how to request donated leave, contact the Benefits Specialist in Human Resources.