Leaves and Holidays

Holidays


Employees are paid for 11 holidays per year, including one floating holiday that may be used anytime each calendar year. There is no carry-over of the floating holiday to the next calendar year. Paid holidays are:
  • New Years Day: January 1
  • Martin Luther King Day: third Monday in January
  • President's Day: third Monday in February
  • Memorial Day: Last Monday in May
  • Independence Day: July 4
  • Labor Day: First Monday in September
  • Veteran's Day: November 11
  • Thanksgiving Day: 4th Thursday in November
  • Day After Thanksgiving: Day after fourth Thursday in November
  • Christmas Day: December 25
  • Floating Holiday, which must be used by December 31 of each calendar year (with prior approval from the Division Head). The Floating Holiday, if not used by December 31, may not be carried over into the next calendar year.

If a holiday falls on a Saturday, the preceding Friday is observed; if a holiday falls on a Sunday, the following Monday is observed.

City employees receive the holiday off with pay unless they are shift workers. If the holiday falls on a shift worker's scheduled day to work, they will receive holiday pay plus time and one half for the actual hours worked. If the holiday falls on a shift worker's scheduled day off, they will earn holiday compensatory time to take at a later date.

In order to be paid for a holiday, employees may not take an unpaid work day the day prior to or after the holiday.

Sick Leave


Employees are eligible to accrue and use Earned Paid Sick Time for Sick Leave, Family Member Sick Leave, Crime Victim Leave, Public Health Emergency Leave, and Family Medical Leave. Benefit Eligible Employees accrue 12 paid sick leave days per year. Six of these days are available immediately use. Temporary Employees shall accrue Earned Paid Sick Time at the rate of one (1) hour for every thirty (30) hours worked, measured from the Date of Hire. Temporary Employees are eligible to use accrued Earned Paid Sick Time after a waiting period of ninety (90) days from the Date of Hire.  Temporary Employees may use up to forty (40) hours of accrued Earned Paid Sick Time per year, measured from the Date of Hire.

Personal Sick Leave Day


​Benefit Eligible Employees will accrue two personal days per calendar year that may be used for any personal reason. These days are deducted from the sick leave balance. If an employee chooses not to use their personal days, the days remain in the employee's sick leave accrual balance. However, the employee cannot accumulate personal days to have more than two per year.

Vacation





Tenured and tenure eligible part-time employees earn vacation on a pro-rata basis.


Bereavement


Benefit-eligible employees may be granted up to five workdays of bereavement leave in the event of the death of a member of an employee's immediate family.

Jury Duty


In order to receive their regular pay while serving on jury duty, employees must submit the pay received for jury duty services.

Military


Thirty days of leave will be paid for military or National Guard duty during a two-year period. Pay from both agencies for the 30 days may be kept by the employee.

USERRA


The Uniformed Services Employment and Re-Employment Rights Act (USERRA) protects the job rights of individuals who voluntarily or involuntarily leave employment positions to undertake military service.

Past and present members of the uniformed services, as well as applicants to the uniformed services, may not be denied reemployment, retention in employment, promotion or any benefit of employment because of this status under the law.

Leave Without Pay


An employee may take leave without pay for up to one year with approval of the City Manager.

Go to policy 1-50-081- Leave Without Pay in the Employee Handbook (p. 123 of handbook) for details about eligibility, process and how to apply.

Family Medical Leave Act (FMLA)

The Family and Medical Leave Act of 1993 (FMLA) as amended provides eligible employees with up to 12 work weeks of job protected unpaid leave in a single twelve (12) month period for the birth or adoption of a child; care of a child, spouse, or parent who has a serious medical condition; or the employee’s own serious health condition; or to take care of military related “qualifying exigencies” of a family member.

Go to policy 1-50-050 in the Employee Handbook (p. 100 of handbook) for details about eligibility, process and how to apply.

FMLA Employee Guide

The City adheres to the federal Family and Medical Leave Act of 1993, and amendments effective January 2009.

​Parental Leave

​City of Flagstaff policy 1-50-051 - Parental Leave provides parents with paid time off to recover from childbirth and/or to care for and bond with a newborn or Newly Placed Child.  Go to the policy for further details about eligibility, process and how to apply.  City of Flagstaff Employee Handbook of Regulations (p. 110 of handbook).

Emergency Leave Donation


Benefit Eligible employees may donate leave to other requesting employees for any reason. Employees can donate vacation or holiday compensatory time to other employees that meet certain eligibility requirements, see Article 1-50-100 in the Employee Handbook for more information. Donated time will be used on an hour-for hour basis, not an hourly rate.  Unused donated time will be returned to the donor's leave accruals.  For more information on how to request donated leave, contact the Benefits Analyst in Human Resources.